What Is A Building Maintenance Checklist & How to Make One

What Is A Building Maintenance Checklist & How to Make One

A building maintenance checklist is an important document for building owners and managers. It helps to keep the building in good condition, identify problems before they become bigger issues, and saves time and money in the long run. 

In this article, we will discuss a building maintenance checklist, how to make one, and what it should include. We’ll also provide some tips on maintaining your building safely and efficiently!


What is a Building Maintenance Checklist?

A building maintenance checklist is a tool that helps building owners or managers ensure that their building is being properly maintained. It can be used to schedule and track routine maintenance tasks and identify potential problems before they become larger issues. 

You will never miss another maintenance check with a digital checklist. At the same time, you can proactively detect and resolve issues and maintain optimum facility management standards.


What Does It Check?

The following are the seven main sections of a building maintenance checklist used during regular building inspections:

  • Electrical 
  • Lighting
  • HVAC
  • Safety
  • Plumbing
  • Building Interior
  • Building Exterior


A building maintenance checklist should be customized to the specific needs of the building; however, these are the most common areas included in every building inspection. 


What To Include in a Building Maintenance Checklist?

The items usually consist of specific areas of a property that needs assessment to ensure the best condition. When creating a building maintenance checklist, you can refer to existing templates as a guide and work from there to customize your checklist according to your distinct needs.

With that said, here are some of the most common questions you can include in your building maintenance checklist:



  • Are all electrical outlets and switches working properly?
  • Are there any exposed or loose wires?
  • Is the building’s main electrical panel working properly?
  • Are there any signs of water damage around electrical outlets or switches?
  • Are all extension cords being used safely and correctly?



  • Are all light bulbs working and at the correct wattage?
  • Are there any burned-out light fixtures?
  • Are all lights properly secured in their fixtures?
  • Is there any excess dust or dirt build-up on any light fixtures?
  • Are exit lights and emergency lighting working properly?
  • Are all lights in the building being used during daylight hours?



  • Is the building’s heating system working properly?
  • Is the building’s cooling system working properly?
  • Are there any signs of water damage around the HVAC unit?
  • Are all vents and registers clear of obstructions?
  • Are all air filters clean and replaced as needed?
  • Is the building’s thermostat working properly?



  • Are all exits and stairways clear of obstructions?
  • Are all exit signs working properly?
  • Are all fire extinguishers in their proper place and fully charged?
  • Is there a first aid kit in the building?
  • Are all emergency exits marked?
  • Are all hazardous materials properly labeled and stored?



  • Are all toilets flushing properly?
  • Are all sinks draining properly?
  • Are there any leaks around plumbing fixtures or pipes?
  • Is the building’s water pressure adequate?
  • Are all drains clear of obstructions?
  • Are the building’s septic and sewer lines working properly?


Building Interior

  • Is the building clean and free of debris?
  • Are all carpets and flooring in good condition?
  • Are there any cracks or holes in walls or ceilings?
  • Is there any water damage or leaks in the building?
  • Are all windows and doors in good working condition?
  • Is the building’s alarm system working properly?


Building Exterior

  • Is the building’s exterior clean and free of debris?
  • Are all gutters and downspouts clear of obstructions?
  • Are there any cracks or holes in the building’s foundation?
  • Is the building’s roof in good condition?
  • Are all trees and shrubs trimmed away from the building?
  • Is the building’s parking lot free of cracks and potholes?


As you can see, a building maintenance checklist covers many topics. By including these items in your building maintenance checklist, you can be sure that all aspects of the building are being properly assessed and maintained.


How to Make a Building Maintenance Checklist?

If you’re starting from scratch, the easiest way to make a checklist is by using a template. You can find templates online or in software programs designed for building maintenance. Once you have a template, you can customize it to fit your specific building and needs.


List Down Items You Want to Check

When creating your building maintenance checklist, be sure to include all of the areas of the building that need to be assessed. Each area includes a list of specific tasks that need to be completed. Then, assign responsibility for each task to a specific staff member or team.


Include a Schedule of Your Building Inspection

Include a schedule for each task on your building maintenance checklist. Tasks should be scheduled based on how often they need to be completed. For example, tasks that need to be completed daily, such as checking the building’s alarm system, should be scheduled more frequently than tasks that only need to be completed monthly, such as inspecting the building’s roof.


Review and Update Accordingly

Finally, be sure to review and update your building maintenance checklist regularly. As building needs change, so too should your checklist. By keeping your building maintenance checklist up-to-date, you can ensure that your building is always in top condition.


Use DATAMYTE To Create Digital Building Maintenance Checklists

Using templates is a convenient option—but if you want to create a checklist tailored specifically to your building and its needs, you can create one from scratch using DATAMYTE and its ever-reliable Digital Clipboard.

The DataMyte Digital Clipboard does exactly what its name suggests—it allows you to create digital building maintenance checklists that can be stored on your computer or mobile device. With the DataMyte Digital Clipboard, you can create checklists as simple or detailed as you need them to be.

Plus, with our easy-to-use drag-and-drop interface, creating checklists is a breeze. Select the building maintenance tasks you want to include in your checklist, and then drag and drop them into the order you want them to be completed. It’s that easy!

When you’re finished creating your checklist, you can print it out or share it with your team of inspectors. They can access the building maintenance checklist you made through their mobile devices.

With the DataMyte Digital Clipboard, you have an all-in-one solution to building a maintenance checklist creation. Book a demo today and see how easy it is to keep your building in top condition!



Building maintenance checklists are an essential tool for any facility manager. By using a checklist, you can be sure that all areas of the building are being properly assessed and maintained. Following these tips, you can create a building maintenance checklist that will work for your specific building and needs.



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