Change Order Form in Construction: What Is It and How to Create One

Change Order Form in Construction What Is It and How to Create One

When you’re working on a construction project, there may be times when you need to make changes to the original plans. This is where a change order form comes in handy. With this form, managers can document and explain why certain modifications need to be done and how they will affect the original agreement or contract. 

But if you haven’t used this form before, you might not know how to make one. This article will discuss a change order form and how to create one. We will also share useful tips when making one


What is a Change Order Form?

In construction, it is used to request or authorize changes that will be made to the scope of work laid out in an original contract. Change orders are typically used when the client wants to make changes after work has already begun.

For example, let’s say you’re working on a construction project, and the client decides they want to add an extra room to the plans. With it, you can document this change and get approval from the client before proceeding with the work.


Uses and Purposes of Change Order Form

Landowners, contractors, project managers, head designers, and architects use a construction change order form. The form is composed of papers that say the person who drafted it wants to do some modifications to the existing plan. It may be an addition to the design, elimination, or repair of some parts of the plan. Other reasons why a change order form is used include the following:

  • The estimation of the project was done incorrectly.
  • The scope of the project has changed.
  • There are delays in the construction process.
  • The project manager or client discovers inefficiencies or possible inefficiencies in the original plan.
  • Additional resources are required, which alters the overall budget of the project.
  • Extreme weather conditions or other circumstances lead to the plan’s delay.
  • Unforeseen delays led to additional work in the original plan.


Advantages of Using Change Order Form

There are many advantages. Here are some of the most notable benefits:

Allows for a more efficient workflow

With a change order form, you can keep track of all the changes that need to be made in one place. This can help you stay organized and avoid confusion during the construction process.

Helps Improve Communication

Change orders can help improve communication between you and your client. In addition, you can avoid miscommunication and misunderstandings by documenting all the changes that need to be made.

Allows for Better Planning

A change order form can also help you plan for the future. By understanding what changes need to be made, you can plan accordingly and ensure you have the resources needed to complete the project. At the same time, change orders can also help you avoid making changes that are not necessary.

Can Be Used for Legal Purposes

If any disputes arise during construction, a change order form can be used as evidence in court. This is because change orders can help document the changes and why they were made. With it, you can prove that you followed the proper procedures and that the changes were made for a valid reason.


What to Include in a Change Order Form

If you’re working on a construction project and need to create a change order form, there are a few things you’ll need to include. Here’s what you should include in your change order form:

  • The date of the change order: The date you’re creating the change order form.
  • The project name: The name of the construction project you’re working on.
  • The name of the client: The full name of the client you’re working with.
  • The address of the project: The address of the construction project.
  • The scope of work: A brief description of the work that will be done.
  • A description of the change: A description of the change you’re proposing.
  • The reason for the change: The statement that mentions why you’re making the change.
  • The cost of the change: The estimated cost of the change .
  • The impact of the change: A brief description of the change’s impact on the project.
  • The client’s signature: The client’s signature will indicate that they’ve approved the change.
  • The contractor’s signature: The contractor’s signature will indicate that they’ve accepted the change.


Including all of these elements in your change order form ensures that all the necessary information is included. This will help make the construction process run more smoothly and avoid misunderstandings.


Tips When Making a Change Order Form

Here are a few quick yet essential tips to follow:

  • Make sure that you include all the relevant information.
  • Keep the form as simple as possible.
  • Make sure you get the client’s approval before making any changes.
  • Get the signature of the contractor before proceeding with the change.


Create a Change Order Form with DATAMYTE

If you want your change order to be more efficient and effective, consider creating a digital change order form using DATAMYTE. DATAMYTE’s Digital Clipboard is a workflow automation software that allows you to create, manage and track change orders in one place. 

With the DataMyte Digital Clipboard, you can easily create a change order form that includes all the necessary information. In addition, you can use the software to track the progress of the change order and ensure that it’s being followed.

Once you create your template, you can share it with your team and get started on your construction project. Book a demo with us today to learn more about how the DataMyte Digital Clipboard can streamline your construction process.



Creating a change order form may seem daunting, but it’s quite simple if you know what to do and what to include. By following the tips in this article, you can create one to help your construction project run smoothly. And if you also want to make the process even easier, consider using DATAMYTE’s Digital Clipboard to create and manage your change orders in one place.



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