How to Create a Google Form Survey in 8 Easy Steps

Easily design surveys and gather insights like a pro! Click here to unlock the secrets of creating a Google Form survey with 8 easy steps.

Last Updated on January 25, 2024 by Ossian Muscad

Creating a survey doesn’t have to be a daunting task. With Google Forms, it becomes an easy and efficient process. Whether you need to gather data for a research project, receive feedback from customers, or organize an event, Google Forms is a versatile tool that can help you collect the information you need quickly and systematically. 

This guide will walk you through creating a Google Form survey in eight simple steps. This step-by-step guide will be your roadmap to creating a robust and responsive survey, ensuring you collect the data you need in the most efficient way. So, let’s dive in!

 

What is Google Forms?

Google Forms is a free, user-friendly tool that allows you to create surveys, quizzes, and forms of various types. It’s a part of Google’s suite of apps, known as Google Workspace, and integrates seamlessly with other Google services. You can use it to gather data, collect responses in real-time, and visualize your data through automatically generated charts. Beyond data collection, Google Forms allows for customization, such as adding images and logos, to help your forms look professional and aligned with your branding.

 

Different Survey Templates You Can Create from Google Forms

Google is a versatile tool that allows users to create different survey forms. Here are some of the most common types of survey forms you can create using Google Forms:

  • Feedback Forms: Feedback forms help businesses gather customer feedback on products, services, or overall experience. They can include open-ended questions, multiple-choice questions, or rating scales.
  • Event Registration Forms: Event registration forms allow organizers to collect information on attendees for events such as conferences, workshops, and webinars. These forms can include questions about contact details, dietary restrictions, or preferred sessions.
  • Customer Satisfaction Surveys: Customer satisfaction surveys measure customers’ satisfaction with a product or service. They can include rating scales, multiple-choice questions, and open-ended questions to gather more detailed feedback.
  • Employee Feedback Forms: Employee feedback forms help managers gather employee feedback about their job satisfaction, work environment, and performance. These forms can include rating scales, open-ended questions, and multiple-choice questions.
  • Market Research Surveys: Market research surveys help businesses gather information about their target market, including demographics, buying habits, and preferences. These forms can include multiple-choice questions, open-ended questions, and rating scales.

 

By using Google Forms to create these survey forms, businesses can gather valuable feedback and insights, which can be used to improve products, services, and overall customer satisfaction. Keep in mind that the sky’s the limit when it comes to creating survey forms with Google Forms. So go ahead and get creative!

 

How To Create Surveys on Google Forms?

Creating a survey template on Google Forms is as straightforward as it sounds. In fact, you can get the job done in as little as eight steps. With that said, here’s how to create survey templates on Google Forms:

Step 1: Navigate to “Google Forms”

Head over to https://docs.google.com/forms/ and click the blank form to get started. Google Forms offers tons of pre-made templates to choose from. Of course, you can try each of them and see which suits you best. As a baseline, we’ll use the simple blank form.

Step 2: Name Your Google Form Survey

The “Untitled Form” text box at the top of the page is where you will give your survey a name. This information is just for your reference, and it won’t show up on the actual survey. You can change it later if you want. Once you’re ready, click the “Create Form” button.

Step 3: Add the Questions for Your Google Forms Survey

Once you have created your Google Form, it’s time to start adding questions for your survey. Click “Add question” in the toolbar to add a question to your survey. There are several types of questions that you can choose from. Here are the following examples for each type:

  • Multiple choice: This type of question lets people choose one answer from a list of options.
  • Grid: This type of question enables people to answer in a grid, with rows and columns.
  • Paragraph: This type of question lets people write an answer in a text box.
  • Scale: With this type of question, people can choose a rating on a scale.

 

After adding your questions, click the “Done adding questions” button in the toolbar. You can then move on to customizing how your questions will look once people start submitting them.

Step 4: Choose How People Will Answer Your Google Questionnaire

Each question can be customized based on the answer type you select. For example, if your question is multiple-choice, you can choose whether participants will only pick one response or multiple answers. Similarly, for scale questions, you can determine the range of numbers that participants can choose from.

If you want to create a poll, you can set your questions as “allow only one response per column” or “multiple responses per column.” These options give you the flexibility to control how people will respond to your survey. Other options include short and long answers, checkboxes, and date/time selection.

Step 5: Customize Your Google Form Survey’s Appearance

Many individuals opt for Google Form surveys because they can personalize the survey’s appearance and style to align with their brand. To get started, click on the “Customize Theme” icon in the top right-hand corner. Once there, you’ll have the option to explore various themes or search for a specific one. For our customer satisfaction survey, it’s best to select a clean and simple theme that allows respondents to answer the questions easily, clearly, and easily.

Step 6: Add a Response Deadline

To set a deadline for respondents to answer your survey, simply click on the “Response Deadline” checkbox. By doing so, you can specify a specific date and time, after which participants can no longer submit their responses. This feature ensures complete control throughout your survey and helps you effectively manage the data collection process.

Step 7: Preview Your Survey Before Publishing

Once you have everything set up, you can click on the ‘Eye’ icon to get a preview of how your survey will look. After reviewing it, you can click on the “Publish” button in the top right corner to make it available for everyone to access and participate. Always review your survey before publishing to ensure everything looks perfect and works effectively. Edit and tweak your survey until you’re satisfied with the final product.

Step 8: Share Your Survey

Google Forms lets you share your survey in several ways. You can embed it on a website, send it through email, or even post it on social media. To share your survey, click the “Get Link” button in the toolbar and choose how to share it.

There you have it—you’ve now created a Google Form survey. Try it out for yourself and see how easy it is to get feedback from the people around you. Whether planning an event or trying to get anonymous answers to tough questions, Google Forms can be a valuable tool. So, what are you waiting for? Start creating your survey today! You’ll be glad you did.

 

How to Make Your Google Form Surveys Even Better

Google Form surveys, while already powerful and versatile, can be further enhanced to boost their overall effectiveness and usability. By leveraging a few key strategies, you can ensure that your Google Form surveys not only collect valuable data but also provide an enjoyable user experience. Let’s delve into some tips that can make your Google Form surveys even better:

  1. Keep It Short and Sweet: The key to an effective survey is simplicity and brevity. Too many questions or overly complex ones can deter respondents, leading to high dropout rates. Keep your questions clear, concise, and easy to understand.
  2. Leverage Logic Jump: Google Forms has a “Logic Jump” feature that allows you to direct respondents to different questions based on their previous answers. This can make your survey more personalized and relevant to each respondent, increasing the likelihood of completion.
  3. Use Required Questions Strategically: While making all questions required can reduce the rate of partial responses, it can also deter some respondents. Use this feature strategically for the most critical questions only.
  4. Test Your Survey: Before sending it out, test your survey with a small group. This can help identify confusing questions and technical issues affecting the respondent’s experience.
  5. Offer Anonymity: If the survey topic is sensitive, ensure respondents that their responses are anonymous. This can help generate more honest and detailed responses.
  6. Personalize Thank You Note: After respondents complete the survey, send them a personalized thank you note. This can make them feel appreciated and improve their chances of completing future surveys.
  7. Analyze Results Effectively: Google Forms provides tools for analyzing survey results. Understand how to use these tools to derive actionable insights from your data.

 

By implementing these strategies, you can make your Google Form surveys more effective and efficient in collecting the data you need. Each of these tips can enhance the respondent experience, improve response rates, and ultimately yield higher-quality data.

 

Frequently Asked Questions (FAQs)

Q1: Can I use Google Forms if I don’t have a Google account?

No, you need a Google account to create a Google Form. However, respondents don’t necessarily require a Google account to fill out the form. This makes it convenient for a wider audience to participate. It’s worth noting that if you choose the setting to collect respondents’ email addresses in the form settings, they will be required to provide an email address.

Q2: How can I collaborate with others on a Google Form Survey?

With Google Forms, multiple people can edit a form simultaneously, similar to Google Docs. To enable this feature, simply click on the “More” button (three vertical dots located next to the share button) and select “Add collaborators.” Then, provide the email addresses of the individuals you wish to collaborate with. This allows for seamless teamwork and efficient collaboration on form creation and editing.

Q3: Is there a limit to the number of responses I can collect with Google Forms?

Google Forms is a powerful tool that can handle an impressive number of responses, up to 400,000. However, if you anticipate receiving even higher volumes of responses, there are a couple of options you can consider. Firstly, you can utilize the “Limit responses” function in the settings to control the number of submissions. Alternatively, if necessary, you can create a new form to accommodate the increased response rate.

Q4: Can I change the order of the questions after I’ve created them?

Yes, Google Forms provides a user-friendly interface that allows you to rearrange your questions effortlessly. Click and hold a question, and then seamlessly drag it to your desired location within the form. This intuitive feature empowers you to customize the structure of your form with ease and precision. It’s also a good idea to review the form after rearranging questions to ensure that the logical flow remains intact.

Q5: How secure is the data collected through Google Forms?

Google Forms is designed with the same level of security as other services provided by Google. All data transmission is encrypted to safeguard the information. However, it’s crucial to exercise caution and handle sensitive information appropriately. As a best practice, avoiding asking for sensitive data in the survey is recommended, ensuring the utmost protection and privacy.

Q6: Can I use Google Forms offline?

No, you can’t. While offline, you are unable to create or edit Google Forms. It is also necessary for respondents to have an internet connection to fill out the form. However, you can view the responses offline by exporting them to Google Sheets, but only when connected to the internet.

 

Create Survey Templates with DATAMYTE

DATAMYTE is a quality management platform with low-code capabilities. Our Digital Clipboard, in particular, is a low-code workflow automation software that features a workflow, checklist, and smart form builder. This tool lets you create your customized survey templates. With DATAMYTE, you can quickly build a template with the structure and questions you need for your specific surveying needs.

DATAMYTE also lets you conduct layered process audits, a high-frequency evaluation of critical process steps. This audit focuses on areas with the highest failure risk or non-compliance. Conducting LPA with DATAMYTE lets you effectively identify and correct potential defects before they become major quality issues.

With DATAMYTE, you have an all-in-one solution for managing your survey data and other aspects of quality management. Try DATAMYTE today and streamline your survey creation process for more efficient and accurate data collection. Book a demo now to learn more.

 

Conclusion

Creating a survey using Google Forms is straightforward and efficient, perfect for data collection needs. With its user-friendly interface, collaborative features, and robust analysis tools, Google Forms is powerful for gathering and interpreting data. Whether conducting market research, receiving customer feedback, or organizing an event, Google Forms equips you with the tools to extract valuable insights from your collected data. So, start using Google Forms today and unlock a new level of ease and effectiveness in your data collection endeavors.

 

 

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