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10 Details Needed for an Ideal Fire Inspection Form

10 Details Needed for an Ideal Fire Inspection Form

Do you know what to do when the fire department pays you an unexpected visit? If not, don’t worry! We will show you how to prepare for any surprise fire inspections. One of the most important things that you can do is have a fire inspection form. This document will help your business stay in compliance with fire code standards and could potentially save you from costly citation tickets. In this article, we’re going to show ten details that you need to include in your fire inspection form. That way, your business will always be ready whenever a fire inspection comes your way. 

We’re also going to show you why the DataMyte Digital Clipboard is the best solution when creating this type of checklist.

Why Is a Fire Inspection Important?

While we don’t particularly like surprise fire inspections, we also can’t deny that this initiative from your local fire marshal is important for the safety of your customers and employees. 

A fire inspection is a visual check of your business to ensure that you follow fire code standards. If you are not in compliance, the fire department can issue citation tickets, leading to some hefty fines and other appropriate penalties.

What Happens During a Fire Inspection?

A fire inspector will usually arrive at your place of business unannounced. They will then do a walk-through of the premises, checking for any potential fire hazards. 

The fire inspector will be looking for violations in five main areas: building construction, fire protection systems, fire hazards, occupancy, and means of egress. 

How Do I Prepare for a Fire Inspection?

The best way to prepare for a fire inspection is to have a fire inspection form. This document will help you stay organized and ensure that you are in compliance with fire code standards. 

At the same time, it’s important to remember that a fire inspection form is not a substitute for an actual fire inspection. However, it is a useful tool that will ensure that your business complies with the fire code standards and is always ready for any surprise fire inspections.

Details to Include In Your Fire Inspection Form

Creating a fire inspection form is easy. You’ve got software applications like DataMyte Digital Clipboard to help you create a comprehensive checklist in minutes (more on us later). 

The only hard part is knowing what to include on your fire inspection form. Fortunately, we’re here to help you with that as we feature ten important details that you should include in your fire inspection form.

Record Checklist Details

At the top of your checklist, add the following form fields:

  • Inspector Name:
  • Location to be inspected:
  • Address of Location:
  • Owner of Location:
  • Date of Inspection:
  • Governing Authority:

 

These are important details that the inspector (someone within your company or a third party you will hire) will need to fill out prior to conducting the inspection. 

Building Access and Outdoor Area

This part of the inspection form will pertain to the exterior of your building. It will include the following checking items:

  • The building address can be seen clearly from the street.
  • The exterior access is accessible and not blocked by any obstruction.
  • The fire department connection is accessible.
  • The fire hydrants are functional, unobstructed, and easy to find.
  • The lockbox contains all the necessary keys and is easy to find.

 

After inspecting these items, you should add a dedicated section below where the inspector can add their “notes and findings.” Do the same for all parts of your inspection form.

Exits and Escape Routes

This part of the inspection form focuses on the means of egress, which are the escape routes that people can use in case of a fire. The inspector should check if:

  • The exit doors are easy to find and access; they should also be working.
  • The fire exit doors are latching and self-closing.
  • The exit doors don’t require any “professional” or complicated lock codes to access
  • The exit doors should open from the inside.

 

Electrical Systems

This part of the inspection form includes a checklist of the electrical systems in your building. The inspector should check if:

  • The electrical outlets have cover plates.
  • Electrical panels have at least 30 inches of access.
  • The electrical circuits on all panels are labeled properly.
  • Present extension cords are “heavy-duty.”
  • Extension cords are not used for permanent fixtures
  • Each power strip has a built-in circuit breaker.
  • The extension cords are well-maintained and grounded.

 

Emergency Lighting

This part of the fire inspection form includes a checklist of all the emergency lighting in your building. The inspector should check if:

  • The building’s exit doors are well lit.
  • The emergency lighting units are well-maintained and fully functional.
  • The exit signs are situated in the appropriate areas and are well lit.

 

The inspector will then add their notes and findings at the bottom of the checklist.

Fire Extinguishers

This part of the fire inspection form includes a checklist for the fire extinguishers present in your building. The inspector should check if:

  • The fire extinguishers are visible and accessible.
  • There are present fire extinguishers within 75 feet of all areas inside the building.
  • The fire extinguishers meet the necessary standards.
  • There are specialized fire extinguishers present in the building.
  • The fire extinguishers are mounted (not above five feet).
  • Each fire extinguisher features an inspection tag valid from the previous year.

 

Fire Alarm System

This part of the fire inspection form will check if the building’s fire alarm is fully functional. The fire alarm system will need testing at least once a year.

  • The fire alarm system is fully functional.
  • Review records (if any) of previous fire alarm tests to determine any recurring issues. 

 

Fire Sprinkler System

This part of the fire inspection form will check if the fire sprinkler system is fully functional. Similar to the fire alarms, the sprinkler system will need testing at least once a year. 

  • The fire sprinkler system is fully functional.
  • If any, review records of past tests to check for any processes or recurring issues. 
  • Any object should have at least an 18-inch gap from the sprinkler nozzle to avoid hindering the effectiveness of the system.

 

Special Suppression System

This part of the fire inspection form will check if the building has any special suppression systems, such as a foam fire suppression system. The fire suppression system should be checked at least once a year.

  • The fire suppression system is fully functional.
  • Review records of previous tests; check for any recurring issues or processes. 

 

Maintenance of Building Areas

This part of the inspection form includes a checklist for the general maintenance of the building’s fire code-related areas. For example, the inspector should check if:

  • Trash and other wastes are taken out regularly.
  • Combustible materials like oily rags are disposed of in approved metal containers.
  • Exit paths do not have combustibles obstructing the way.
  • Interior finishes meet with the appropriate safety codes.
  • Combustible decorations (if any) are treated with fire retardants.
  • Compressed gas canisters are well-secured and are stored in a ‘standing-up’ position.
  • Flammable liquids are stored in approved fireproof containers.

 

Heat-producing Appliances and Devices

The final part of the fire inspection dedicates to heat-producing appliances and devices that are present in the building. The inspector should check if:

  • Portable electric heaters have at least 36 inches of space on either side.
  • Portable heaters used are UL-listed.
  • Gas-fired, heat-producing devices are at least 36 inches of distance from combustible materials. 
  • Gas-fired, heat-producing materials are stored in ventilated areas.

 

Use DataMyte Digital Clipboard

You can customize or use our sample fire inspection form to create one for your business. Using DataMyte Digital Clipboard, you can create this form using our checklist builder. Since you already have all the necessary items, all you need to do is copy and paste, do a bit of editing, and you’re all done!

You can then save this checklist in a PDF format and share it with your in-house or third-party inspectors. You can even print these checklists so that your staff can have a physical copy of the fire inspection form. This will help make the fire inspection process smoother and more efficient.

With the DataMyte Digital Clipboard, you can create an actual workflow that will help you track fire inspection progress. You can also use the Digital Clipboard to generate fire safety reports for your business.

At DataMyte, we make sure your building is always compliant with the fire codes using your own fire inspection form. Visit our website to learn more!

 

Conclusion

When it comes to fire inspections, it’s better to be safe than sorry. So with a fire inspection form, you can make sure that your building is always fire code-compliant and ready for actual fire inspections. And with DataMyte, you can create a fire inspection form that is easy to use and customize. So what are you waiting for? Get started today!

 

 

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