In any business, some rules and regulations must be followed to run smoothly. When employees do not conform to these standards, it can lead to problems. That’s why as a business, it’s important to identify potential non-conformances at the workplace. But what exactly is nonconformity? And what are some examples of nonconformity at work?
This article will discuss what nonconformity is, how it can be identified in the workplace, and ways to prevent it from happening. We will also look at the procedure for dealing with non-conformances when they occur.
What is Workplace Non-Conformance?
Workplace non-conformance is any action that deviates from the set rules, procedures, or standards within an organization. For example, when an employee does not follow the correct procedure or does not meet the required standard, this is considered a non-conformance.
When an employee or procedure fails to meet specified requirements, it can often lead to negative consequences. These can include financial losses, decreased productivity, and damaged reputation. In some cases, non-conformances can even put people’s safety at risk.
Businesses need to identify potential non-conformances early on to deal with before any serious damage is done.
Examples of Nonconformity
There are many potential examples of workplace non-conformances. However, they will always fall under two categories: minor non-conformance and major non-conformance.
A minor non-conformance is any action that deviates from the set rules, procedures, or standards within an organization but does not significantly impact. Examples of minor non-conformances can include:
- Employees not following the dress code
- Employees being late for work
- Employees using their phones during work hours
A major non-conformance is any action that deviates from the set rules, procedures, or standards within an organization and has a significant impact. Examples of major non-conformances can include:
- Employees not following safety procedures
- Employees stealing company property
- Employees sabotaging company equipment
As you can see, the examples of minor and major non-conformances can vary greatly. Therefore, businesses must identify which actions are considered non-conformances and address them accordingly.
How to Handle Nonconformity
If a non-conformance is identified, it’s important to take action immediately. First, identify the root cause of the problem. Once the root cause is identified, steps can be taken to prevent the non-conformance from happening again.
If the non-conformance is minor, the corrective action may be as simple as issuing a verbal warning to the employee. However, if the non-conformance is major, more serious corrective action may be necessary, such as issuing a formal warning or terminating the employee.
It’s also important to document all non-conformances, regardless of how minor they may seem. This documentation can be used to track trends and help prevent future non-conformances from occurring.
Tips To Prevent Workplace Nonconformity
The best way to deal with workplace non-conformances is to prevent them from happening in the first place. However, there are a few things businesses can do to help prevent non-conformances:
Adhere to the Standard Operation Procedures
Employees are expected to follow the standard operating procedures set by the company since they mostly incorporate controlled variables that are proven effective. When these procedures are not followed, it can often lead to non-conformances.
That’s why businesses should ensure that their employees are properly trained on the standard operating procedures and understand the importance of following them.
Perform Regular Audits
Regular audits help businesses identify potential problems so that they can be dealt with before they cause any serious damage. Audits can be performed internally by employees or externally by third-party organizations.
By performing regular audits, businesses can quickly catch potential problems and take steps to prevent them from becoming serious non-conformances.
Conduct Proper Training and Induction
Employees should be trained on the company’s rules, procedures, and standards before starting work. This training should be conducted during the induction process so that employees know what is expected of them from the beginning.
Additionally, businesses should provide ongoing training to their employees to stay up-to-date on the latest changes. This will help ensure that employees always follow the most current procedures and standards.
Test the Products and Procedures
A concrete way to ensure that the products and procedures meet the set standards is by testing them before they are used. This will help businesses catch any potential problems early on so that they can be fixed before they cause any serious damage.
Create a Non-Conformance Report Workflow with DATAMYTE
Companies need to keep documents organized, especially when it comes to non-conformance reports. The DataMyte Digital Clipboard is a workflow automation software capable of creating comprehensive non-conformance reports and workflows to help address the issues within your workplace.
This software makes it easy to track and manage non-conformances so businesses can take the necessary steps to prevent them from happening again. With the DataMyte Digital Clipboard, you’ll be able to address non-conformances quickly and efficiently.
Book a demo with us today for more information on how DATAMYTE can help your business. We’ll be happy to show you how our software can streamline your non-conformance reporting process and help you prevent future workplace non-conformances.
Workplace non-conformances can seriously impact businesses, so it’s important to take steps to prevent them from happening. By adhering to standard operating procedures, performing regular audits, and conducting proper training, businesses can help ensure that their employees always follow the rules and standards.