Guide on How to Make a Fire Risk Assessment Template

Guide on How to Make a Fire Risk Assessment Template

Fire risk assessments are crucial for any business. By law, all businesses must implement and maintain sufficient fire safety measures. If you or one of your employees is responsible for carrying out risk assessments in your business, it’s important to determine what aspects of the workplace need assessment and what hazards to consider.

This article will talk about making a fire risk assessment template for your business. That way, you will know how to make one for your specific business. Creating a fire risk assessment template is not difficult; however, it takes some time and effort. 

We’ll go over the key components of a fire risk assessment and provide tips on creating your own template.


What is Fire Risk Assessment?

A fire risk assessment is a process of identifying and evaluating the risks of fire in the workplace. A fire risk assessment aims to identify potential fire hazards and assess the risks associated with them. That way, you can take steps to control the risks and prevent a fire from happening.


What is a Fire Risk Assessment Template?

A fire risk assessment template is a type of documentation used to evaluate fire risks in the workplace. It is used to identify potential fire hazards and assess their risks. 

A fire risk assessment template comprises the following details:

  • Detailed information about the site or establishment.
  • List of identified fire hazards within the premises of the site or establishment.
  • The people at risk from the identified fire hazards.
  • An evaluation of the risks associated with the identified fire hazards.
  • Measures to control or eliminate the risks associated with the identified fire hazards.
  • A date for the next review of the fire risk assessment template.
  • Validation of the report through the signature of the assigned fire safety official.


Records of fire assessment should be up-to-date so that preventive measures are put in place before an unfortunate event occurs. Failure to comply can potentially result in fines, criminal charges, damages to property, and loss of life. 


Why Conduct a Fire Assessment?

There are many reasons why you should consider conducting a fire assessment. Here’s why:

To comply with the law.

All businesses are required by law to implement and maintain sufficient fire safety measures. Doing so is crucial for ensuring the safety of employees, potential visitors, and public members.

To protect your business.

By identifying potential fire hazards and assessing the risks associated with them, you can take steps to control the risks and prevent a fire from happening. This can help save your business from costly damages and potential legal implications.

To ensure the safety of employees.

Fire safety is important and should be taken seriously. However, by ensuring that your workplace is safe from fire hazards, you can help create a safe and healthy working environment for your employees.

To protect the public.

If you have public members on your premises, it is important to ensure that they are safe from fire hazards. By conducting a fire assessment, you can identify potential risks and take steps to control them.


Step-by-step Guide to Conducting Fire Risk Assessment

To conduct a fire risk assessment, you will need to know the crucial steps in doing so, including using a fire risk assessment template during this process. With that said, here are five steps to take when conducting a fire risk assessment:

Step 1: Identify the Fire Hazards

Observe the workplace and identify potential fire hazards. These can include electrical equipment, flammable liquids, combustible materials, etc. There are three things you need to look for when identifying fire hazards: oxygen, fuel, and ignition sources. Take precautionary measures to avoid these together, as the likelihood of a fire breaking out is high if these three things are present.

Types of Fire Hazards

Fire hazards are categorized according to the activity in which they occur. Activities that are highly likely to cause a fire are known as fire hazards. Here are some of the most common types of fire hazards:

  • Heating water heaters 
  • Chemicals or explosives
  • Electrical equipment
  • Metalworking
  • Cooking equipment 
  • Furnaces 
  • Space heaters 
  • Candles 
  • Cigarettes 


Step 2: Identify the People at Risk from the Fire Hazards

Once you have identified the fire hazards in the workplace, you need to identify who is at risk from them. This step is crucial as it may require evaluating people with disabilities to discuss individual needs. 

These people include:

  • Employees
  • Customers
  • Visitors
  • Contractors
  • Members of the public who are near the premises.


Step 3: Evaluate, Remove, Reduce and Protect the People from Risk

With the information you collected in steps one and two, start premise management evaluations to identify situations or instances that may present a fire risk. It’s also important to evaluate and identify fire escape routes and other fire preventive measures to ensure they are adequate and up-to-date.

Once you’ve evaluated the risks, start removing or reducing the hazards that you’ve identified by recommending preventive measures.

When it comes to evaluating a potential fire risk, make sure you ask the following questions:

  • To reduce the instances of fire, are ignition sources controlled?
  • Are combustible materials stored properly and are away from the ignition sources?
  • Are all openings such as doors and windows closed last night?
  • Is the establishment’s alarm system adequate and in good condition?
  • Will everybody be warned if the fire alarm triggers?
  • Are escape routes free from obstruction and other hindrances?
  • Are all fire exits easily identifiable by the correct signs?


Step 4: Record, Plan, Notify, Direct, and Train

The fourth step involves documenting everything in the previous steps. This includes all the fire hazards that have been identified, the people who are at risk, and the actions taken to remove or reduce these risks. Doing so will help you create a plan of action if a fire breaks out.

Be sure to notify relevant personnel of any changes made to fire safety procedures and ensure that everyone understands the fire safety plan. Lastly, provide training to employees on what they should do in case of a fire.

Step 5: Review Your Fire Risk Assessment

Regularly review the fire risk assessment to ensure that it is still accurate and up-to-date. The frequency of the review will depend on the size and complexity of your business and any changes made to the premises.

If you find any flaws or issues during your review, be sure to address them immediately.



If you’re looking to conduct a fire risk assessment, it’s important to use the appropriate platform for the job. DATAMYTE has an array of quality management software that offers a range of features to help businesses with their risk assessments.

The DataMyte Digital Clipboard, in particular, is a great tool to help create, conduct, analyze, and report your fire risk assessment. With DataMyte, you can access the following features:

  • Customizable forms and checklists
  • Workflow builder
  • Digital signatures
  • Offline data collection
  • Automatic data backup
  • Cloud-based data storage
  • Real-time data syncing
  • App builder


DATAMYTE also offers a wide range of other quality management software used for different aspects of risk management. So if you want to learn more about how DATAMYTE can help your business, please contact us or visit our official website.



Conducting a fire risk assessment may seem like a lot of work, but it is crucial to keeping your workplace safe. By following the steps outlined in this article, you will be able to create an effective fire risk assessment template for your business.



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