How to Create a Near Miss Reporting Form: The Ultimate Guide

How to Create a Near Miss Reporting Form The Ultimate Guide

A near miss reporting form is an important document for any business or organization that wants to ensure the safety of their employees and property. By creating a near miss report form, you can instantly submit reports of near misses and include photos for better documentation. 

This guide will show you how to create a near miss reporting form specific to your needs and help you address time-sensitive risks before they become serious incidents.

 

What is a Near Miss Form?

A near miss or near miss report form is a document used to record detailed statements of near miss events that could potentially result in injury or property damage. Safety officers commonly use it to record the details of near-miss events to mitigate risks and prevent fatal incidents. 

Creating a near miss report form is important. Be it protecting your employees and property and can help you identify potential hazards before they become serious problems. At the same time, it’s important to have a near miss reporting form specific to your needs to address time-sensitive risks before they become serious.

 

What is Near Miss Reporting?

Near miss reporting is the act of documenting a near miss event in your workplace in a document called a near miss report. It is used to document the event’s details so that you can identify any potential hazards and take steps to prevent more serious accidents. 

Near miss reports are an important part of any safety program and can help you identify potential hazards before they become serious. By creating a near miss report, you can document the event’s details and take steps to prevent more serious accidents. 

Near miss reports should contain the following information:

  • Location, time, and date of the near miss event.
  • Description of the event, including any relevant details.
  • Hazards that triggered the near miss event
  • Potential consequences avoided
  • Signatures of the employees involved in the near miss event.

 

Near Miss Form Example

Below is an example of a near miss report:

 

Date of Incident: 09/01/2022

 

Time of Incident: 12:15 pm

 

Location of Incident: Manufacturing Floor

 

Description of Incident: Employee was operating a power drill when the drill bit slipped and hit the employee in the arm.

 

Hazards that Triggered the Incident: Unsecured power drill, broken drill bit.

 

Potential Consequences Avoided: Serious injury, property damage.

 

Signatures of Employees Involved: John Doe, Jane Doe

 

By creating a near miss report, you can document the event’s details and take steps to prevent more serious accidents. In addition, this near miss report will help you identify any potential hazards so that you can take steps to mitigate the risks.

 

Tips for Encouraging Near Miss Reporting

While near miss reporting provides several benefits, some employees are hesitant to report near misses due to fear of reprimanding. Here are some tips to encourage employees to report near misses:

 

Don’t Blame the Employees

The most apparent reason employees don’t report near misses is the fear of being blamed. Employees feel they will be held accountable for the incident, even though it didn’t result in any injuries or damage. Therefore, it’s important to create a near miss reporting culture where employees don’t feel like they will be blamed for reporting an incident.

Encourage employees to report near misses by reminding them that it’s a vital part of keeping the workplace safe. Let them know that near miss reports will be used to improve the workplace, not to punish employees.

 

Make it Easy to Report Near Misses

Another reason why employees don’t report near misses is that the process is too complicated. If the near miss reporting process is too cumbersome, employees are less likely to report incidents.

Make it easy for employees to report near misses by creating a simple and straightforward near miss reporting form. The form should be easily accessible and easy to fill out. Additionally, make sure that the near miss reporting process is well-documented and communicated to all employees.

 

Reward Employees for Reporting Near Misses

One of the best ways to encourage near miss reporting is to reward employees for their efforts. Employees who report near misses should be recognized and rewarded for their contribution to workplace safety.

Rewards can be in the form of verbal praise, bonuses, or even days off. Whatever form the reward takes, make sure that it’s something that will motivate employees to report near misses.

 

Why Use DATAMYTE for Near Miss Reports?

DATAMYTE is a quality management platform that offers tools and software that can help you improve your near miss reporting process. The DataMyte Digital Clipboard, in particular, is a powerful workflow automation software capable of creating workflows compliant with safety standards.

With the DataMyte Digital Clipboard, you can create near miss report forms that comply with safety standards. The software also allows you to include photos and videos in your near miss reports. This is extremely useful for documenting difficult-to-describe incidents in writing.

In addition, the DataMyte Digital Clipboard can instantly submit near-miss reports. This is extremely useful for addressing time-sensitive risks. Using the DataMyte Digital Clipboard, you can improve your near miss reporting process and take steps to prevent more serious accidents.

With the DataMyte Digital Clipboard, you have an all-in-one solution for creating near miss report forms, submitting reports, and managing workflows. Request a free demo of the DataMyte Digital Clipboard today to see how it can help you improve your near miss reporting process.

 

Conclusion

Creating a near miss reporting form is an important part of any safety program. By taking the time to create a near miss report, you can document the details of the event and take steps to prevent more serious accidents from happening. Use this guide to create a near miss reporting form that will help identify potential hazards and keep your workplace safe.

 

 

Related Articles: