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How to Create HTML Inspection Form using Notepad

How to Create HTML Inspection Form using Notepad

Providing your inspection crew with a quick and convenient way to view and accomplish their inspection tasks should be one of your main priorities. By adding or creating an HTML form to your website, you can significantly boost the efficiency and performance of your inspection team. 

However, there’s only one caveat to this undertaking: HTML.

What is HTML?

For starters, HyperTest Markup Language, or HTML, is the standardized markup language for documents or any content designed to be displayed in a web browser. It is usually aided by technologies such as scripting languages like JavaScript or Cascading Style Sheets.

Right now, HTML 5 is the standard language of the internet. It’s the code used for most web pages to function correctly. If you’ve never done any coding before, note that HTML has a steep learning curve. However, if you do manage to learn HTML, it can be a valuable skill to have, especially for the following purposes:

  • Grow your email list
  • Capture leads
  • Boost overall sales
  • Improve your efficiency to accomplish inspection tasks


How to Create an Inspection Form in HTML using Notepad

Providing your workers with easy-to-understand and straightforward inspection forms on your company website is essential for improving work efficiency, boosting overall cohesiveness, and creating a fluid and more synchronized work environment. That’s why you should consider making an inspection form in HTML using Notepad installed on your computer.

Running a business is hard work. There are many things to do and so little time to do it. So let’s get straight to the point and share five essential steps to help you create an inspection form in HTML.

Step 1: Choose the Right HTML Editor

Keep in mind that hundreds of HTML editors are available on the market. Most of these tools offer very similar features. We don’t want to confuse you with all the intricate details. However, there are a few key elements that will make your life easier:

  • Error detection: this feature highlights syntax errors automatically for more straightforward fixes.
  • Auto-completion: this feature suggests important HTML elements according to your previous changes.
  • Syntax highlights: this feature applies a distinct color to different HTML tags based on specific categories for easier code reading and sorting.
  • Search and replace: this feature locates and overwrites all instances of a particular code instead of editing each code individually.


If you’re starting to get deep into coding, there are other features that you should worry about. However, the features mentioned above should be more than enough to cover you when creating an inspection form.

The application you select is a matter of personal preference. For instance, if you want something to use in your browser, you can use Codeped. How about something that’s more barebone? Try Notepad++. Are you more of a minimalist and prefer a more intuitive UI? Sublime Text is the best option. If you want something clear and simple, the standard Notepad is ideal.

No matter what HTML editor you choose, keep in mind that they offer the same output, which is you creating an inspection form for your company. So choose which one suits you best and move on to the next step.

Step 2: Create Your HTML File

The next step is creating your HTML file on your chosen editor. You can create a new film and then save it using the “.html” extension.

For example, “myinspectionform.html.” When you signpost to the editor that you’re using to create your HTML code, it should automatically generate the following code for you:

<!DOCTYPE html>








Note that not all editors have autofill. If the one you chose doesn’t have autofill, copy and paste the code above, and it will have the same effect.

Step 3: Add Text Fields and Create Your Form

Now that you’ve got the essential elements going, it’s now time to start adding other pieces of your code and turn these barebones into an actual inspection form.

Are you only here for the code? That’s okay! You will find everything you need right below this one. So feel free to skip this part.

But if you want to learn more about the code you’re entering, here’s a quick HTML tutorial for you.

A form created via HTML is made up of “form elements.” These elements are things like radio buttons, text boxes, dropdown menus, and checkboxes that allow people to view and interact with your inspection form.

Every element you add has its own specific tag. For instance, the HTML tag ‘<form>’ defines your code as a form. On the other hand, ‘<textarea>’ is for user inputs. Keep in mind that these elements always come in pairs. Every tag you include must be inserted in between the open (e.g., <form>) and closed (</form>) tags. 

Now that you’re aware of tags and how they work, here’s the code that you’re going to input to your HTML editor:

<!DOCTYPE html>

<html> <head> <h1> Company Inspection Form </ h1> 




<table> <tr> <td> Name: </td> <td> <input type=”text” name=””> </td> </tr> <tr> <td>Department: </td> </tr> </table> 




The output of this basic HTML code will display the text “Company Inspection Form” at the top with form fields “Name” and “Department” at the bottom. It’s not the best, but it does show you the basic building blocks that you need to know to create a better and more complete inspection form later.

The ‘<tr>’ tag commands it to arrange the response in a row, while the ‘<td>’ tag indicates that you want to capture whatever the respondents type. For this example, we added two fields for simplicity:

  1. Enter Name.
  2. Enter Department


You can add more fields as you wish. Input types can range from numbers and dates to colors or graphic images. Copy the code shown below and insert the input types that you want.

<tr> <td> Email Address: </td> <td> <input type=”text” email=””> </td>

NOTE: Choosing the correct input type is crucial. It commands how the text should be displayed on the screen.

Step 4: Add Placeholders

A placeholder text is found inside your form fields that prompt respondents to answer in a particular way. It’s primarily used as a ‘nudge’ in the right direction. However, it’s also a useful strategy to make forms more engaging. 

For example, in the name form field, you can type a simple “insert name” and do it. But if you want to spruce things up, you can write something like “Clark Kent” to add some flair. Whatever strategy you go for, it’s simple to add placeholders to your HTML registration form. 

Congratulations! You’ve just created a simple inspection form using HTML. Use the knowledge you’ve acquired and add more elements into your inspection form.

Why HTML is Not Recommended in Creating Inspection Form

While it is possible (as evident in this quick guide), creating an inspection form using HTML is impractical. There are tons of other options you can use in creating your HTML inspection form. Different productivity apps available online like DataMyte Digital Clipboard can help simplify the entire process and provide a better experience to the inspectors (more about DATAMYTE later).

Why an HTML Form is the Last Thing Your Should Consider

While learning how to code and create a basic inspection form is a fun skill to pick up, you should reconsider using them for any critical purpose. Sure, it’s great. But it’s not worth the time, effort, and frustration, especially when you have other things to do for your business. 

When you need an inspection form for your inspectors, any solution created from HTML will end up looking unpolished. In addition, if you don’t have prior coding skills, the output will also look unprofessional. 

Why Use DataMyte Digital Clipboard Instead?

Thankfully there’s another way to create inspection forms that’s much easier, faster, and more intuitive: the DataMyte Digital Clipboard. With DataMyte, you get access to an accessible platform that can help you Create an inspection form and checklist in a matter of minutes.

When you use DataMyte Digital Clipboard, you can:

  • Easily create and share your inspection forms with your team members.
  • Get instant notifications as soon as a form is completed.
  • Identify issues by automatically finding patterns in checklists with a long history of unchecked items.
  • The DataMyte Digital Clipboard also provides other tools that help you monitor the status of every job.
  • A quick and convenient drop-down option lets you incorporate all the elements and features you need to create an inspection form in just a few clicks.
  • Your pre-built templates are all accessible for manual or automatic data entry. And with our Audit Trail, you have full visibility into the history of every completed job, every reassigned task, and who is responsible for it.


Visit our official website to learn why DataMyte Digital Clipboard is superior to paper clipboard inspection form systems.



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