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How to Make Quality Control Checklist

How to Make Quality Control Checklist

The business landscape has never been more competitive than it is right now. Businesses are looking for ways to thrive by matching customer expectations and outperforming the competition.

Businesses need to offer the right products that match customer expectations to stay ahead of the curve. Not doing so will come at tremendous costs: both monetary and the loss of image and integrity of the business. When you come across products that don’t meet customer requirements and demands, the cost for scrapping and reworking these products will be significant enough to hinder your business operations. 

Customers want nothing but the best quality product. When faced with a choice between two items, customers will more than likely choose the more expensive product simply because they believe it gives a better user experience due to its superior quality over the other. As a result, your business needs to maintain consistent and acceptable product quality to match client expectations.

Companies that want to guarantee client happiness should invest in quality control. Specifically, they should consider creating a quality control checklist to help them identify and correct any quality issues. By doing so, your business can avoid the costly mistake of shipping a product that does not meet customers’ expectations.

This article will discuss what a quality control checklist is and why you should incorporate one into your business.

What is a Quality Control Checklist?

A quality control checklist is a document that ensures that the products are taking the necessary steps to avoid shipping defects. This list typically contains a series of questions or tasks that need to be completed before the product can be deemed ready for shipment. 

What Could Go Wrong If You Don’t Make a Quality Control Checklist?

At this point, you already know the significance of adding a quality control checklist. So, what happens if you don’t incorporate this checklist into your business? 

The cost of not having a quality control checklist can be summed up in two words: rework and refunds. As we stated earlier, customers are willing to pay more for a product that they believe has superior quality. This means that if your business ships a defective product, you will lose out on potential sales and damage your business’s reputation. Not to mention, you will also have to bear the cost of reworking the defective product so that it meets customer expectations. 

In short, not having a quality control checklist can be costly for your business in many ways. This is why it’s essential to invest in creating one for your business operations. 

How to Make a Quality Control Checklist

First thing’s first, you want your quality control checklist to be brief and straight-to-the-point enough that quality control inspectors and production employees can refer to it quickly and readily, even while on the job. However, while you want it to be concise, you don’t want to leave any crucial information about your requirements.

Creating a quality control checklist for your business will be possible in one of two ways: you can either do it yourself using productivity software like DataMyte or outsource the task to a professional quality assurance (QA) company. 


If you decide to do it yourself, make sure that you understand product requirements and how to test for them. You should also be familiar with common defects found in your industry or market. If you’re not confident in your ability to do this, you can always outsource the task to a QA company. 

To create a quality control checklist, follow the steps outlined below:

  1. Choose a software or QA company to help you make your checklist. 
  2. Define your product requirements and establish pass/fail criteria for each requirement. 
  3. Create test cases for each requirement and include these in your quality control checklist. 
  4. Assign responsibility for each test case to specific employees or departments. 
  5. Run tests and revise your checklist as needed. 
  6. Implement your quality control checklist in your business operations. 


By following these steps, you can create a quality control checklist tailored to your business’s needs. This will help ensure that your products meet customer expectations and avoid costly rework or refunds. 


Outsourcing your quality control checklist to a professional QA company has its advantages. For starters, these companies have extensive experience creating and using checklists for various businesses and industries. Furthermore, they will be able to help you identify any potential defects that may occur in your product. Lastly, they can also help you create a process for correcting these defects before shipment. 

Essentials of an Effective Quality Control Checklist

A practical quality control checklist has five essential aspects that must be included: 

  • Product requirements
  • Inspection methods
  • Defect criteria
  • Prevention methods
  • Corrective actions


Each aspect is crucial in ensuring that your product meets customer expectations and avoids costly mistakes. 

Product Requirements

Product requirements are a set of guidelines that define what characteristics your product must have to be acceptable. This includes things like dimensions, weight, color, and function. 

Inspection Methods

Inspection methods are the specific steps that need to be taken during production to detect defects. These can include visual inspection, testing products for functionality, and measuring product dimensions. 

Defect Criteria

Defect criteria are the standards by which a defect is judged. This includes the severity of the defect, how easily it can be detected, and how often it occurs. 

Prevention Methods

Prevention methods can be taken during production to help prevent defects from occurring. These include using quality control inspectors, standardized work instructions, and proper training for employees. 

Corrective Actions

Corrective actions are the steps that need to be taken when a defect is found. This includes reworking the product, issuing a refund, and recalling the product. 

Putting it All Together

Now that you understand these essential aspects, you can start creating your quality control checklist for your business. The best way to do this is to create a list of product requirements. Once you have that, you can start adding inspection methods, defect criteria, prevention methods, and corrective actions. 

If you’re not sure how to start, there are plenty of resources available online that can help you. Additionally, if you decide to outsource the task to a professional QA company, they will be able to help you create a comprehensive checklist that meets your specific needs.

Why Use DataMyte?

Datamyte is an expert brand in productivity and performance. We can help you create a quality control checklist tailored to your business, from creating effective workflows to tracking progress. 

DataMyte’s Digital Clipboard provides expert productivity tools to create a quality control checklist for your business. Our software will help you optimize your workflows and get the most out of your employees. In addition, our digital clipboard comes with a built-in report generator. It makes it easy to track progress and identify areas for improvement. 

If you’re looking for a comprehensive quality control checklist solution, DataMyte is a perfect choice. Contact us today for a free consultation.



Creating a quality control checklist for your business can seem like a daunting task, but It’s essential to have one to ensure that your product meets customer expectations. By understanding the essential aspects of a practical checklist, you can create one tailored to your specific needs.



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