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How to Write SOP in Manufacturing

How to Write SOP in Manufacturing

Every manufacturing company needs to have a set of standard operating procedures (SOPs) to ensure compliance with safety and quality regulations. SOPs also help promote work consistency and prevent loss of product quality. 

If you are new to writing SOPs, this article will give you a basic overview of the process. We will discuss the importance of SOPs and outline the steps involved in creating an SOP for your manufacturing company. So, without further ado, let’s get started!


What is Manufacturing SOP?

A manufacturing standard operating procedure is a set of documented instructions created to help workers perform routine manufacturing tasks. SOPs can be used for manual and automated tasks and serve as a guide for safe work practices. 

To be effective, SOPs must be clear and concise. They should also be accessible to all employees who need to use them. 


Why is SOP Important in Manufacturing?

Compliance with manufacturing SOPs is important for several reasons. First and foremost, it helps to ensure the safety of your employees. SOPs can help prevent accidents by providing clear instructions on safely performing tasks. 

In addition, SOPs help promote work consistency. This is especially important in manufacturing companies where tasks are often repetitive. SOPs can help ensure that tasks are performed the same way every time, which can help to prevent mistakes while maintaining — or even improving — product quality. 

Finally, SOPs can help to protect your company’s reputation. Customers have a lot of choices in today’s competitive marketplace. If they perceive that your products are of inferior quality, they will take their business elsewhere. SOPs can help ensure that your products meet the high standards that your customers expect.


Consequences of Noncompliance With Manufacturing SOPs

A well-structured manufacturing SOP will help streamline the entire production process while limiting the risk of errors. However, noncompliance with manufacturing SOPs could potentially lead to the following consequences:

Lack of Quality Control

Manufacturing SOPs can help produce high-quality products efficiently and consistently. However, failure to comply with these SOPs may lead to inconsistent outcomes in terms of quality, which may lead to client dissatisfaction.

Increased Costs

If SOPs are not followed, it could increase costs in terms of materials, labor, and time. SOPs help to minimize waste and maximize efficiency. Without SOPs in place, your company may needlessly spend more money than necessary to produce products. 

Low Productivity

Manufacturing SOPs improve the overall efficiency of production operations. However, noncompliance with SOPs can lead to decreased productivity due to errors, rework, and downtime.

Subjective Performance Evaluations

SOPs clearly define worker responsibilities and tasks. Without SOPs in place, it can be difficult to evaluate employee performance fairly. This could lead to frustration and resentment among your workforce. In addition, if management and workers are not following the same standard, expectations will become unclear. As a result, evaluations may become influenced by personal biases.

Communication Problems

SOPs are also responsible for communicating the process updates to workers. If workers fail to comply with manufacturing SOPs, there’s a higher chance of committing errors that could compromise their work quality and efficiency.

Increased Accident Risks

Safe work practices are essential in any manufacturing setting—SOPs help ensure that employees are following the proper safety procedures. Without SOPs, workers may be more likely to take shortcuts, increasing the risk of accidents.

If you want to avoid these potential consequences, it is important to have a clear and concise SOP for your manufacturing company. Without it, you may struggle to maintain quality control, productivity, and communication among your workforce. 


How to Write SOP in Manufacturing?

Now that we’ve discussed the consequences of noncompliance in manufacturing SOPs, it’s time to know how to make one for your business. Complying with regulations and producing consistent outputs doesn’t have to be a burden.

Preparing a comprehensive and well-written set of manufacturing SOPs will help the entire company perform routine tasks in the best, safest, and most efficient way possible. 

Keep in mind that there’s no official standard in writing an SOP document for manufacturing. However, you will need to follow certain steps that will help make the process more effective:


Step 1: Determine Your Goal

Creating a manufacturing SOP starts with thinking of what you want to accomplish with it. Whether you’re starting a new process or trying to improve an already existing one, determining the end goal will make it easier to write the entirety of the SOP document.

Here are some examples of manufacturing SOP goals:

“The purpose of this standard operating procedure (SOP) is to ensure that correct steps are taken when using the milling machine.”

“The purpose of this standard operating procedure (SOP) is to ensure that correct steps are taken to select, prep, cure, and roast marinated barbecue ribs.”

Step 2: Define the Scope

The scope is the extent of your manufacturing SOP. It serves as a clear and concise detail on the limits or exceptions of your SOP and the people who will be impacted by it.

Here is an example of a scope:

  • Q1: Where is the SOP to be used? A: In the manufacturing lab.
  • Q2: Who is the SOP for? A: The SOP is for all employees who use the milling machine.
  • Q3: Are there any specific limitations or exceptions to the SOP? It will only apply to the use of the milling machine and will not apply to other machines in the manufacturing lab.


Step3: Choose a Format

Keep in mind that there are various formats that you can use to write your SOP document. However, a typical manufacturing SOP uses a step-by-step format, which is straightforward to follow.

Other format options include the hierarchical format, which is similar to step-by-step but focuses on process flow. The narrative format is another option and is more flexible in terms of organization.

You can either use one or a combination of multiple SOP formats as long as it’s appropriate and can be used and understood easily by the people involved.


Step 4: Write Down the Procedures

Depending on your chosen format, start writing down your SOP’s focus procedures. For example, when writing SOPs for manufacturing, a good principle is the 5 C’s: clear, concise, current, consistent, and complete.

Make sure that your SOP is free of ambiguity and can be understood easily by anyone who reads it. SOPs should also be up-to-date, reflecting the most current best practices in manufacturing.

It is also important to be consistent in the SOP’s voice and terminology throughout the document. Lastly, make sure that your SOP covers all possible procedures related to your SOP’s focus.

Here’s a simple step-by-step SOP sample in using a milling machine:

SOP for Milling Machine

  • Check that all tools and safety devices are in place.  
  • Read the manual that comes with the milling machine before starting. 
  • Turn on the power to the milling machine.  
  • Adjust the speed and feed according to the SOP outlined in the manual. 
  • Begin milling the workpiece. 
  • Check the manual regularly to ensure that you are following the correct steps. 
  • When finished, turn off the power to the machine and clean up your work area. 
  • Report any problems with the machine to your supervisor. 


Step 5: Review and Update Your SOP When Necessary

After you finish writing your manufacturing SOP, it’s important to have it reviewed by someone knowledgeable and experienced in the SOP’s focus.

This will help ensure that your SOP is accurate and complete. Once it has been reviewed, update your SOP as needed to reflect any changes.

It’s also a good idea to review and update your SOP on a regular basis, even if there are no changes, to ensure that it remains accurate and up-to-date.


Why Use DataMyte Digital Clipboard

If you’re looking to create a manufacturing SOP, the DataMyte Digital Clipboard is a great option to use. It allows you to create SOPs quickly and easily with its array of productivity features and templates to help you get started.

The DataMyte Digital Clipboard is a workflow automation software that provides various tools and other relevant features to help you create your manufacturing SOP in no time. With the DataMyte Digital Clipboard, you can:

  • Build workflows: Create your manufacturing SOP in minutes using the provided templates and drag-and-drop interface.
  • Create forms and fields: Add custom forms and fields to your SOP to collect data relevant to your manufacturing process.
  • Create checklists: Does your SOP require inspections? Use the checklist builder to create checklists that can be easily completed on the DataMyte digital clipboard.
  • Assign tasks: Once your SOP is created, you can assign tasks to specific team members or departments using the DataMyte digital clipboard.
  • Track progress: keep track of your SOP’s progress and ensure that it is being followed by monitoring the activity feed and completion rates.


The DataMyte Digital Clipboard is a great tool for creating SOPs in manufacturing. Check out our website to learn more about how our Digital Clipboard can help streamline your manufacturing SOP.



SOPs are important documents in manufacturing as they help ensure compliance with safety standards and quality control. A well-written SOP can make a big difference in the efficiency and effectiveness of your manufacturing operations. Follow the tips in this article to learn how to write effective SOPs in manufacturing.



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