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How to Write Standard Manufacturing Work Instructions

How to Write Standard Manufacturing Work Instructions

When it comes to business and entrepreneurship, you should notice that every employee has a different way of doing work. Each worker offers a diverse background experience, depth of skill, and a different work process. These slight differences can be significant enough to introduce variation into a company’s workflow — something that you should avoid if you’re looking for fluidity and cohesiveness within your operations. If your NPI (new product introduction) engineers haven’t prepared a standard work instruction sheet, it’s about time to write one. This article will discuss the importance of everyday work and guide you on how to write standard manufacturing work instructions for your company. 

Tips to Write Manufacturing Work Instructions

The eight principles outlined below are essential to make sure your procedures are easy to follow.

1.) Standardize the Work

The core concept of manufacturing instructions is to follow sets of rules that will be applicable to a particular product. Thus, the first step is to standardize the work, no matter who does it, and ensure everyone follows the same procedures. This way, you can be sure that every unit produced is identical, avoiding costly mistakes or reworks.

Following the standard manufacturing process, a straightforward improvement to the work instructions identifies which tasks are to be completed by whom. This small change can have a huge impact on efficiency, as it eliminates the time wasted when people don’t know who has responsibility for what.

2.) Write it With People who Do the Work

Speaking of people not knowing their responsibilities, the instructions must be written with people who do the work in mind. This means you should involve them in drafting the manufacturing procedures, ensuring they will be able to understand and follow them without any problems.

Writing manufacturing work instructions for your employees is a great way to empower them by giving them access to all the information they need while working. Not only does this improve overall efficiency, but it reduces the need for other people to answer questions, making them more productive as well!

3.) Focus on Just One Task at a Time

Another crucial thing to remember when writing manufacturing work instructions is that you should focus on just one task. This can be difficult if you are writing work instructions for an entire production line, but if you need to troubleshoot a problem later, it will help immensely.

This way, when you’re diagnosing an issue that arises in the future, you can better identify where the problem is occurring and which steps in your process are causing it. This will make identifying the source of errors or disruptions much more effective!

4.) Make it Visual

The manufacturing work instructions you create will ensure that your procedures are visual wherever possible. However, this can only be accomplished by either creating a visual process map of the production line. Or including 3D models within the document itself.

This will give workers an easy-to-understand map or virtual representation of their work processes. And can help eliminate confusion and ensure that everything is completed the same way every time.

5.) Keep it Concise and Simple

When writing work instructions, it’s important to remember that you should keep them concise and straightforward. Avoid using long sentences with lots of clauses and use plain language that makes sense.

This way, the instructions will be easy to understand and follow without any issues, allowing employees to work efficiently and produce quality products. Remember: if you’re writing instructions for power equipment like milling machines or lathes, use technical jargon sparingly! You could end up confusing your workers and making your instruction less effective.

6.) Test Your Instructions

Finally, the last tip for writing manufacturing work instructions is to test them before using them. This can be done by getting a few of your employees or staff members together. And having them go through the entire process while you watch to make sure they aren’t struggling with any steps.

This way, you can correct your instructions to ensure that they are as efficient and straightforward as possible – something any company would want in their manufacturing work instructions!

7.) Get Employee Buy-In

A common mistake that most big-name factories make is treating their low-level employees as disposable resources. By getting employee buy-in, you can increase overall efficiency like never before!

This is done by having the workers involved in crafting the procedures they will be using daily. If they’re writing them with you, they will feel more responsible for completing their tasks correctly and putting in an extra effort to make sure everything goes smoothly.

8.) Track Data Regularly

Here’s another way to improve overall efficiency when writing manufacturing work instructions: track your data! This is done immediately after production. By using a checklist that workers can use to indicate whether or not they completed their task correctly.

This information is critical in allowing you to benchmark your production performance. If checks indicate that a worker constantly struggles with a particular task, you can work with them to find the source of the problem and fix it as soon as possible.

9.) Keep Instructions Updated

As a final manufacturing work instructions tip, it’s important to remember what will sometimes happen when your product or process evolves. Your instructions will need to be updated as well! It’s essential to keep track of any changes and ensure that they integrate them appropriately into your procedures.

This way, you can ensure that workers always have the most up-to-date information and avoid difficulties during production!

10.) Train Your Process Engineers

Finally, as the last manufacturing work instructions tip, you must train your process engineers to write effective procedures.

These individuals need to understand that they will be writing the procedures that your workers will use daily. And as such, should take their jobs very seriously. If you want to avoid having non-compliance or poor procedure implementation problems, make sure that your process engineers know exactly what they’re writing and why it’s essential.

When you take the time to follow the tips we outlined in this blog post, you can be sure that your manufacturing work instructions will be as efficient and effective as possible – something any factory is likely looking for! The article provides an article on writing manufacturing work instructions. 

Manufacturing work instructions are documents that guide manufacturing workers. Therefore, it ensures their activities are carried out efficiently and correctly. 

Why Choose DataMyte Digital Clipboard?

If you’re looking for the best app you can use to create your manufacturing work instructions then DataMyte Digital Clipboard can help. Our productivity platform comes with several features specifically designed to allow you to quickly and easily create manufacturing work instructions for your workers, which will ultimately lead to increased efficiency and reduced mistakes.

Some key features that DataMyte Digital Clipboard offers include the following:

  • Digital clipboard for your smartphone or tablet.
  • Data is syncing across all devices.
  • A comprehensive annotation system allows you to edit drawings made during manufacturing work instructions production.
  • The ability to markup images and print them directly from your device.
  • Secure cloud storage for all documents, so you can access your manufacturing work instructions anytime and anywhere.
  • DataMyte is a web app, therefore, you can access it from any device with an internet connection.


All these features make the DataMyte Digital Clipboard an efficient tool you can use to create your manufacturing work instructions! Visit our website now to learn more about the DataMyte digital clipboard experience!



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