Whether you’re manufacturing a product, monitoring a tight supply chain, or managing a fleet of rental vehicles, conducting an inspection is an essential checkpoint in every business model or industry. That’s why you need to make sure the inspection phase is error-free and learn how to use Inspection Software and how does it help.
When it comes to the word “inspection,” most people associate it with a checklist that covers all the essential areas that need checking. However, that’s far from the truth as a typical inspection involves more than checking boxes —there are other significant undertakings such as:
- Workflow creation
- Reports analysis
- Data creation
- Product assessment
- Service improvement
- And more
You can’t do all of these tasks while keeping a steady lead from your competitors if your inspection process is still in the primitive age of paper and pen. That’s why it’s essential to consider using an online software tool that will help you with all these inspection tasks. Doing so will prevent potential bottlenecks that can potentially slow down your time-to-market.
However, before you go shopping for the options available in the market, there are several things you need to know. Several software applications offer tons of interesting features that you’ll need to consider before making your choice. At the same time, you also need to pick the right vendor that gives you the best offer.
That’s why in this article, we’re going to discuss all the information necessary to make sure you make the right purchasing decision.
What is an Inspection Software?
Inspection software is an online application that enables users to digitize a portion or the entirety of their inspection process. It features several functions scheduling, task management, checklist creation, conducting timely inspections, tracking and storing documents, and more. At the same time, its automation feature will also reduce human intervention, which, in turn, will also reduce any potential human error.
Standard Features of Inspection Software
When you’re shopping for inspection software, keep in mind that different vendors offer different, unique features. While there may be distinct differences between software brands, common features are prevalent across all platforms. Here’s an overview of all the common features and their corresponding roles:
- Customized inspection templates – inspection software provides built-in, customizable templates tailored for specific tasks. You can add and edit questions and options to your templates.
- Inspection reminder – receive live notifications regarding pending or upcoming inspection tasks via email reminders, in-app alerts, text messages, or even automated calls.
- Inspection task management – Create, manage, edit, and complete inspections activities to reduce committing errors.
- Offline inspections – undertake inspection tasks anywhere — even when there’s no internet connection.
- Reporting – Create, send, save, and download copies of recent or previous inspection reports for present or future reference.
- Schedule recurring tasks – Create, edit, update and schedule recurring tasks. The software reschedules the tasks automatically for present and future inspections whenever you complete a task.
Types of Buyers
Before starting your inspection software shopping spree, it’s also important to what buyer category your company belongs to. The majority of inspection software buyers fall into one of the three categories listed below:
This buyer usually has 1 to 49 employees and has simple requirements. Its primary goal is to improve its inspection activities. Many small businesses are still using the manual inspection method, which makes the transition to automated inspection software a gradual and systematic process. Consider starting with the essential inspection software features like customized templates and inspection task management if you fall under this category.
This type of buyer usually has around 50 to 999 employees. Businesses that fall under this category have already incorporated automated software into their inspection process. However, they require additional features since they deal with an increased number of customers, suppliers, and vendors. If you belong to this category, you may be operating multiple offices or facilities. You may require additional features to your inspection software such as recurring task scheduler, offline inspection, inspection reminder, and more.
Buyers that fall under this category usually have 1000 or more employees. They benefit by using a single system to control and manage relative or adjacent functions, which are more detailed considering the level of operations. The primary benefit that automated inspection software brings to this buyer category is centralizing data exchange across departments or even smaller teams within the company. You can opt for a comprehensive operations management suite that features inspection as a native module if you fall under this category.
Benefits of Inspection Software
At this point, you may already have an idea about the key advantages of using automated software to help you with managing your inspection tasks. However, there are other notable benefits that you should also know. Here are two more benefits that inspection software can bring to the table, according to SoftwareAdvice:
- Quicker daily inspections: the perfect inspection software can significantly speed up your daily workload. At the same time, it can also reduce the time needed to accomplish tasks and get results faster.
- Accomplish compliance requirements: depending on what industry you belong to, your business may have specific regulations that govern aspects like environment, workplace, or even product regulation and safety. The software you choose will help create workflows for any necessary inspection tasks. At the same time, it also schedules and ensures that centralized data management has all the necessary details to produce whenever authorities demand it.
What To Consider When Using Inspection Software
Finally, before you start looking for the ideal inspection software, here are three key considerations to look out for:
- Mobile app: are you constantly on the move? If so, you need to choose the one that features a mobile application. Make sure you check if the inspection app you’re considering features a mobile app available for both iOS and Android devices. A mobile app will help you perform inspection and audit tasks from any location.
- 24/7 customer support: See if the software you’re going to choose offers 24/7 customer support. At the same time, inquire about their available support modes, such as phone, live chat, or email.
Why Choose DATAMYTE?
There are tons of inspection software applications available out there. However, none are as intuitive and user-friendly as DataMyte Digital Clipboard. While it’s not technically an inspection software, it does provide features that help you accomplish inspection tasks similar to one.
Let’s take the example of roof inspection, which is a job that’s hardly ever fun. When you’re walking on the roof with data sheets in hand, it can be challenging to keep track of everything that needs fixing or checking. Sometimes it gets so bad that you forget what you’ve seen already!
DATAMYTE is your savior in these times. Instead of manually going over your list of tasks, you can do it digitally via the DataMyte Digital Clipboard. Our platform offers a comprehensive line of productivity features geared towards helping you accomplish your inspection tasks and improve your business’s overall efficiency. DataMyte offers amazing features including:
- Workflow Builder
- Checklist Creator
- Data Collection
- Mobile App
- 24/7 Support
- And more
If you’re looking for the best digital inspection and checklist software, look no further than the DataMyte Digital Clipboard. Check out our website now to learn more about how our digital clipboard works!