What is Investigation Report and How to Write One

What is Investigation Report and How to Write One

When you’re done with an investigation, the last thing you want to do is spend hours putting together a report. But unfortunately, writing an investigation report is a necessary evil. It’s your chance to showcase your hard work and evidence, so it can’t be rushed or sloppy.

As an investigator, one of your most important tasks is to write a report detailing your investigation. This document serves as a record of everything you did during the investigation and the evidence you gathered. Therefore, your report must be clear, concise, and accurate so that it stands up in court if necessary. 

This article will talk about what goes into an investigation report and how you can write one yourself.


What is an Investigation Report?

An investigation report is a document that details the findings of an investigation. This could be anything from a simple workplace investigation to a more complex criminal case. It should include all pertinent information about the case and any evidence that was gathered. 

It is important because it serves as a written record of the entire investigation. This document can be used in court as evidence or review during the investigation later. 


Benefits of Writing an Investigation Report

Writing an investigation report has several benefits, both for the investigator and the case itself. Here are five of the most notable benefits it can provide:


Evidence Documentation

One of the most important benefits of writing an investigation report is that it documents the evidence you gathered during your investigation. This written record can be used in court or later reviewed during the investigation.


Clear Communication

An investigation report also allows you to communicate your findings clearly and concisely. This is especially important if you’re presenting your investigation to a judge or jury. 


Improved Investigation Skills

Writing investigation reports can also help you improve your investigation skills. By documenting your investigation and reviewing your findings, you can learn from your mistakes and become a better investigator.


Reinforce Findings

An investigation report can also help to reinforce your findings. By writing everything down, you can be sure that your investigation is complete and that all evidence has been considered.


Come Up with the Right Recommendations

In some cases, an investigation report can also help you develop recommendations for further action. By documenting your findings, you can brainstorm ways to prevent similar incidents from happening in the future.


What Should Be Included in an Investigation Report?

The accuracy of an investigation report lies in its overall structure. The report should be clear, concise, and complete. Therefore, the investigation report should include the following elements.

  • Details that identify the case: This includes the names of the parties involved, as well as the date, time, and location of the incident.
  • The investigation’s objective: Every investigation should have a clear objective from the outset. This will help you focus your investigation and write a more targeted report.
  • Information about the subject and referral source: This is a brief overview of the investigation, including how you became involved and what you were asked to do. 
  • Allegation details: this section should include a summary of the allegation being investigated and any relevant background information. 
  • Evidence gathered: This is a critical section of the investigation report, as it details all of the evidence you gathered during your investigation. 
  • Witness statements (if any): This section should include a summary of the statements given by any witnesses you interviewed during your investigation. 
  • Your findings: This is the section where you detail your findings from the investigation. Be sure to include both facts and evidence to support your conclusions.
  • Recommendations: This is the section where you detail your conclusion and recommendations for further action.


How to Write An Investigation Report

There is no one correct way to write an investigation report. However, some key elements should be included in every report. The following tips will help you write a clear and concise report:


Step 1: Start with What You Know

The investigator’s report should always begin with a summary of the already known facts. This will provide context for the investigation and help orient readers who are unfamiliar with the case. Take note of specific descriptions such as time, date, and location to further clarify the matter’s issues.

For example, “On May 15th, 2022 at approximately 11:00pm, John Doe was caught stealing a car from the parking lot of 123 Main Street.”


Step 2: Make Sense of What You Have Found

After you have gathered all the evidence, it’s time to start making sense of it all. This is where your investigation report will come in handy. You’ll be able to use the report to document your findings and conclusions. Be sure to back up your claims with evidence from the investigation.

For example, “Based on the surveillance footage and eyewitness testimony, it is clear that John Doe was stealing the car.”


Step 3: Formulate a Conclusion

Finally, you’ll need to reach a conclusion based on your evidence. At the end of the report, the investigator should indicate whether or not the matter is substantiated, unsubstantiated or inconclusive.

For example, “There is clear evidence to prove that the subject did steal the car, which is a violation of the law. Therefore, the investigation is substantiated.”


Create an Investigation Report and Checklist with DATAMYTE!

Creating, editing, and sharing investigation reports are now easier and more convenient with DATAMYTE. The DataMyte Digital Clipboard is a workflow automation software that provides all the tools and quirks you need to manage your investigation. 

The DataMyte Digital Clipboard has everything you need to make your investigation easier and more efficient, from creating smart forms to checklists and investigation report templates. 

Take advantage of our Digital Clipboard’s intuitive drag-and-drop interface and easily create investigation reports that are clear, concise, and compliant. Schedule a demo with us today to learn more about how the DataMyte Digital Clipboard can help you with your investigation!



By following these simple tips, you can ensure that your investigation report is clear, concise, and accurate. They are an important part of any investigation, so don’t take shortcuts when it comes to writing one. You can create a report that accurately reflects your investigation using tools like the DataMyte Digital Clipboard. Visit our website for more info.



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