Last Updated on March 19, 2024 by Ossian Muscad
The food industry is highly competitive today, and companies are always looking for ways to set themselves apart. One way to do this is by obtaining a BRC certification. Retailers recognize this global food safety certification as it shows that your company takes food safety seriously. To obtain a BRC certification, you must pass a BRC audit. This article will talk about what the BRC audit entails and how to create a BRC audit checklist to ensure you will earn and maintain this certification.
What is BRC?
The British Retail Consortium (BRC) is a GFSI-benchmarked food safety standard recognized by retailers worldwide. Originating in the United Kingdom in 1998, the BRC certification demonstrates to customers that you commit to food safety and quality assurance.
To obtain a BRC certification, you must pass a BRC audit. This audit evaluates every aspect of your food safety program, from your policies and procedures to your physical plant and equipment.
Currently, there are 29,000 BRC-certified suppliers in 130 countries. In addition, the BRC Food Safety Standards have been polished over the years, having undergone eight revisions.
Today, BRC is a global framework for promoting the Global Food Safety Initiative (GFSI) benchmarking. Understanding and complying with BRC requires significant effort, but the certification can be extremely beneficial to your company. The most recent BRC food safety standard is separated into nine sections:
- Food safety and quality management system
- Food Safety Plan (HACCP)
- Senior management commitment
- Process control
- Product control
- Site standards
- Requirements for traded products
- Personnel
- High-care, high-risk, and ambient high-care production risk zones
Each section of the BRC standard has specific requirements that must be met in order to pass the audit. If you are interested in obtaining a BRC certification, it is crucial to understand the process and how to prepare for a successful audit.
Businesses that Benefit from BRC
A wide range of businesses within the food supply chain can benefit significantly from obtaining BRC certification. This recognition not only enhances the company’s reputation in terms of food safety and quality but also opens up numerous market opportunities. Here’s how different types of businesses can leverage BRC certification to their advantage.
Suppliers
Suppliers serving the food industry must ensure that their products meet the highest standards of safety and quality. Achieving BRC certification reassures clients that the supplier adheres to globally recognized food safety standards, thus enhancing trust and opening doors to new business opportunities with retailers demanding BRC-certified suppliers.
Packaging Facilities
Packaging is critical in maintaining the integrity and safety of food products. BRC certification for packaging facilities signifies that the production and quality control processes meet the stringent standards necessary to prevent contamination. This certification is essential for packaging facilities looking to serve major players in the food industry.
Food Manufacturers
For food manufacturers, BRC certification is a mark of excellence in food safety and quality management. It indicates that the manufacturer follows the best practices for producing safe, quality food, meeting or exceeding regulatory requirements. This certification can significantly improve a manufacturer’s marketability and customer confidence.
Raw Materials and Ingredients Producers
Raw material and ingredient producers are fundamental to the food supply chain. BRC certification guarantees that these producers have robust systems in place to ensure the safety and quality of their products. This is particularly crucial since the integrity of the final food product heavily depends on the quality of its raw materials and ingredients.
Distribution and Logistics Providers
For those involved in the distribution and logistics segment of the food supply chain, BRC certification demonstrates a commitment to maintaining food safety and integrity throughout the transportation and storage process. It assures food manufacturers and retailers that the products will be handled and stored in ways that prevent contamination and ensure quality preservation.
What is a BRC Audit?
A BRC Audit is a thorough evaluation conducted by third-party auditors to ascertain whether a company’s food safety and quality management systems align with the BRC Global Standards. This meticulous process involves reviewing the company’s documentation, practices, and procedures across various departments to ensure they meet the rigorous standards set forth by the BRC.
The audit covers a broad spectrum of areas, including the effectiveness of the food safety and quality management system, adherence to the HACCP (Hazard Analysis and Critical Control Point) principles, commitment from senior management, process, and product control, site standards, requirements for traded products, personnel hygiene and training, and handling of potential high-care, high-risk, and ambient high-care production risk zones.
Depending on the findings, a company may receive one of the following grades post-audit: A+ (unannounced audit with no non-conformities), A (excellent), B (good), C (average), or D (below average). Achieving a high grade is pivotal for maintaining consumer trust, securing retailer confidence, and enhancing the company’s market presence.
Businesses are required to undergo a BRC Audit annually to maintain their certification. This continuous scrutiny ensures that standards do not lapse and that the certified companies consistently practice the highest levels of food safety and quality management. This cyclical process encourages companies to perpetually improve their operations, paving the way for a safer and more reliable food supply chain globally.
Why is BRC Important?
The BRC food safety certification is essential because it shows your customers you are committed to food safety. This certification is recognized by retailers worldwide, so it will help you expand your customer base. The BRC food safety certification can help you improve your bottom line. Studies have shown that companies with a BRC certification have fewer product recalls, fewer customer complaints, and lower insurance premiums.
Furthermore, the BRC food safety certification can help you streamline your operations. The BRC food safety standard covers all aspects of food safety, from your policies and procedures to your physical plant and equipment. By obtaining a BRC certification, you can ensure that your food safety program meets the latest industry standards. BRC certification boasts the following key benefits:
- Brand Credibility: Achieving BRC certification significantly boosts a company’s reputation for quality and safety in food production and handling. This prestigious certification is recognized globally by retailers, food service companies, and manufacturers, enhancing consumer confidence in your brand. It serves as a testament to your commitment to maintaining the highest standards of food safety and quality, setting you apart from competitors who lack this certification.
- Global Expertise: BRC Global Standards are developed by food industry experts from around the world, encapsulating a wealth of international food safety knowledge and best practices. This global perspective ensures that your business is not just meeting local safety requirements but is aligned with international food safety standards, making it easier to enter new markets and do business internationally. The certification process itself can provide valuable insights into global industry trends and practices, which can be instrumental in improving your operations.
- Cost-effectiveness: While obtaining BRC certification involves an initial investment in preparing for and undergoing the audit, it proves to be cost-effective in the long run. Certified companies often experience fewer product recalls, customer complaints, and reduced insurance premiums due to their demonstrated commitment to food safety and quality. Additionally, the streamlined processes and efficiencies gained through adherence to BRC standards can lead to significant cost savings, offering a competitive edge by minimizing waste, improving yield, and enhancing operational efficiency.
How to Prepare for a BRC Audit?
Like other types of GFSI certifications, you can prepare your facility for a BRC audit by ensuring your recordkeeping practices are effective, efficient, and up-to-date. With that said, here are some tips to help you prepare for an upcoming BRC audit:
Step 1: Perform a Self-assessment
Executing self-evaluation is a great way to identify any food safety or quality issues you may be dealing with in your facility. In addition, with self-assessment, you can uncover gaps during an audit performed by either one of your staff or a third-party inspector. You can also use a superb management solution like DataMyte to help you hold an internal assessment.
Step 2: Choose a Certification Body
The next step is to find a certification body accredited by the BRC. Once you have found an accredited CB, you need to schedule an audit with them. You can also find one using the BRC’s directory. Make sure you choose one that is convenient for you and your team.
Step 3: Set a Date
Once you’ve chosen the ideal auditor, schedule an audit date that works for both of you. Don’t wait too long to get your facility audited, as it could put you at risk for non-compliance. Be mindful of key considerations, such as which staff members should be present during the audit. Also, determine the best time frame based on the nature of your operations and the time of year. In addition, remember that any potential re-audits will be held six months or a year after your BRC certification score is released.
Step 4: Get Your Team Involved
Your team’s involvement is crucial for a successful BRC audit. Choose the ones you want to be present during the audit. Keep them in the loop and let them know what’s expected. Knowing what to expect will help ease their anxiety and smooth the audit process. In addition, you should also get your senior management involved. Senior management will play a key role in BRC compliance. That means your leadership staff should be present during the opening and closing meetings.
Step 5: Ensure All Documents are in Order
One of the most important things you can do to prepare for an audit is to ensure all your documents are in order. This includes your food safety manual, standard operating procedures (SOPs), and any other relevant policies and procedures. Make sure these documents are up-to-date and easily accessible to you and your team. In addition, review them before the audit so you can answer any questions the auditor may have.
Step 6 Conduct a Mock Audit
A mock audit is a great way to prepare for an upcoming BRC audit. By conducting a mock audit, you can identify any potential areas of non-compliance and take steps to correct them before the real audit. A mock audit can also help you assess your team’s knowledge and readiness for the BRC audit. It’s an excellent way to gauge their understanding of food safety procedures and whether they can follow them correctly.
Step 7: Create a BRC Audit Checklist
Finally, when it comes to your BRC audit, you want to ensure you are as prepared as possible. The best way to do this is by creating a checklist of everything you must do to pass the audit.
A BRC audit checklist should contain everything from ensuring all documents are to conducting a mock audit. By having a checklist, you can ensure that you haven’t forgotten anything and are as prepared as possible for the audit.
What is a BRC Audit Checklist?
A BRC Audit Checklist is a vital tool used in preparation for a BRC audit. It serves as a guide, outlining all your facility’s requirements to gain BRC certification. This checklist comprehensively covers all areas of your operation—from food safety and quality management systems, personnel practices, and site standards to handling high-risk production zones.
Using this checklist allows you to assess your readiness for the audit, identify non-conformities, and implement corrective measures. A well-prepared BRC Audit Checklist ensures a smoother audit process and enhances your chances of gaining the BRC certification.
What Items to Include in a BRC Audit Checklist?
Preparing for a BRC audit requires meticulous planning and organization to ensure your facility meets the stringent standards set by the BRC Global Standards for Food Safety. A comprehensive audit checklist is indispensable in this process, guiding you through each requirement and ensuring no critical element is overlooked. Ensuring your operations align with the nine sections of the BRC Food Safety Standard is crucial for a successful audit outcome.
- Senior Management Commitment and Continual Improvement: It’s crucial that the company’s top management demonstrates full commitment to not only implementing but also maintaining and continually enhancing the food safety system. This dedication sets the tone for a culture of excellence in food safety practices.
- The Food Safety Plan – HACCP: Implementing an effective Hazard Analysis and Critical Control Point (HACCP) system, rooted in Codex Alimentarius principles, is essential for systematically managing food safety risks. This proactive approach helps identify and address potential hazards before they pose a threat to consumers.
- Food Safety and Quality Management System: Thorough documentation and meticulous recordkeeping are vital components of a robust food safety and quality management system. These records serve as tangible evidence of the organization’s commitment to upholding high standards in food safety and quality.
- Site Standards: Upholding impeccable site standards, including cleanliness, maintenance, and suitability for safe food production, is fundamental. By controlling access and maintaining a conducive environment, the risk of contamination can be significantly reduced.
- Product Control: Managing product-related risks comprehensively, from sourcing raw materials to ensuring the integrity of finished products, is imperative. This includes vigilance in allergen management, meticulous product development processes, and maintaining packaging integrity throughout.
- Process Control: Effective oversight and control of operations through meticulous planning, continuous monitoring, and timely adjustments are essential for ensuring product safety and maintaining quality standards consistently.
- Personnel: Establishing stringent standards for staff training, provision of protective clothing, and adherence to strict hygiene practices are critical. By ensuring that employees do not introduce food safety hazards, a safer working environment can be maintained.
- High-Risk, High-Care, and Ambient High-Care Production Risk Zones: Implementing specific controls for products and processes that are particularly susceptible to contamination is vital. These zones require heightened protection measures to prevent any compromise in the safety and quality of the products.
- Requirements for Traded Products: Setting clear standards for traded products is essential to guarantee that all items bought and sold meet the necessary safety and quality criteria. This ensures consistency in product standards, even for items not produced on-site.
What to Expect from a BRC Audit?
Navigating a BRC audit can often feel daunting for many organizations. However, understanding what to expect during the process can significantly alleviate stress and improve preparedness. Below, we outline key aspects that are typically reviewed during a BRC audit, providing insights into what auditors look for and how you can better align your operations with BRC standards.
- Demonstration of Continuous Improvement: Auditors expect to see evidence of ongoing efforts to enhance food safety and quality systems. This includes documentation and records of improvements made over the audit cycle, reflecting a commitment to elevating standards.
- HACCP & PRP Review: The audit will thoroughly examine the effectiveness of your Hazard Analysis and Critical Control Points (HACCP) system alongside your prerequisite programs (PRPs). This ensures that food safety risks are being correctly identified, assessed, and controlled.
- Audits and Corrective/Preventive Actions: Auditors review both internal and third-party audits, focusing on how findings are addressed. The emphasis is on the implementation of corrective and preventive actions, demonstrating a proactive approach to resolving issues.
- Facility Layout/Product Flow: The physical setup of your facility and the flow of products through the process will be assessed for potential contamination risks. A well-designed layout that minimizes risk is crucial.
- Allergen Labeling and Handling: This part of the audit verifies that allergen management practices are in place, including accurate labeling and segregation during processing to prevent cross-contamination.
- Continual Training: Evidence of regular, ongoing staff training in food safety and quality practices is crucial. Auditors look for training records and how training outcomes impact operations, ensuring employees are competent and knowledgeable.
Frequently Asked Questions (FAQs)
Q1: How long does a BRC Audit typically take?
The duration of a BRC audit can vary depending on the size and complexity of a facility, but it generally lasts between 2 and 5 days. Larger facilities or those with more intricate processes may require additional time. To ensure a smooth and efficient audit, it’s essential to have all necessary documentation and records prepared beforehand.
Q2: What documents do I need to prepare for a BRC Audit?
Preparing for a BRC audit requires having all relevant documents and records readily available for review. It should include gathering your:
- HACCP plan
- Food safety and quality policies
- Records of training
- Internal and third-party audit reports,
- Pest control records
- Any documentation related to corrective and preventive actions implemented
Q3: Can a company fail a BRC Audit? What happens next?
Yes, a company can fail a BRC audit if it does not meet the required standards, especially in critical areas. If this occurs, the facility will receive a report detailing the discrepancies and will have a specified period to implement corrective actions before a re-audit.
Q4: Is there a difference between announced and unannounced BRC Audits?
Yes, auditors can conduct either announced audits, where the date is known in advance, or unannounced audits. Unannounced audits provide a more genuine perspective of the daily operations and compliance with BRC standards. Make sure to always be prepared for both types of audits.
Q5: How should our facility prepare staff for a BRC Audit?
Staff preparation should include thorough training in food safety practices and being made aware of the audit process. Employees should understand their roles in maintaining food safety standards and be prepared to discuss procedures and practices with auditors. That way, they can confidently demonstrate their knowledge and understanding of food safety requirements.
Q6: How often are BRC Audits conducted?
BRC audits are typically conducted annually. However, the exact frequency can depend on the findings of the previous audit and the facility’s overall compliance level. Higher-risk facilities or those with non-compliance might be audited more frequently. Consider conducting internal audits throughout the year to identify and address any potential issues beforehand.
Streamline and conduct BRC Audits
DATAMYTE is a quality management platform with low-code capabilities. Our Digital Clipboard, in particular, is a low-code workflow automation software that features a workflow, checklist, and smart form builder. This tool lets you customize your own BRC audit checklist to align with your facility’s specific requirements.
DATAMYTE also lets you conduct layered process audits, a high-frequency evaluation of critical process steps, focusing on areas with the highest failure risk or non-compliance. Conducting LPA with DATAMYTE lets you effectively identify and correct potential defects before they become major quality issues.
With DATAMYTE, you have an all-in-one solution for managing your quality processes, including BRC audits. Book a demo now to learn more.
Conclusion
Overcoming the complexities of BRC audits can be challenging, but with the right preparation and understanding, the process can be significantly streamlined. By focusing on continuous improvement, rigorous HACCP and PRP reviews, and ensuring that facilities meet the stringent requirements for operations and product flow, companies can uphold the highest standards of food safety and quality.
Regular training and readiness for both announced and unannounced audits will prepare staff to exhibit their knowledge and adherence to critical safety practices. Remember, the goal of every BRC audit is not just to pass but to continually enhance food safety and quality systems. By adopting a proactive approach to food safety, companies not only comply with BRC standards but also demonstrate their unwavering commitment to ensuring the health and safety of their consumers.
