What is Maintenance Software: Types and Advantages

What is Maintenance Software Types and Advantages

If you’re responsible for maintaining a facility, you know how important it is to have the right tools and software to do your job effectively. Maintaining your equipment, machines, and other physical assets is essential to running your business. However, organizing and carrying out maintenance tasks can be difficult unless you have maintenance software. 

This article will discuss what maintenance software is and its many benefits. We’ll also take a look at the different types of maintenance software available on the market today. So whether you’re just starting out in maintenance or are looking for ways to improve your team’s efficiency, read on!


What is Maintenance Software?

Maintenance software is a tool that helps maintenance teams manage their work. It enables you to plan, track, and analyze all maintenance activities in one place. These tasks include equipment maintenance, facilities management, and preventive maintenance. 

Maintenance software often comes with features such as work order management, asset tracking, and maintenance scheduling. This software can be used by businesses of all sizes, from small businesses to large enterprises. 


What is Maintenance Software Used for?

Efficiency is the name of the game for maintenance teams. Maintenance software lets you connect all aspects of your maintenance operation in one system. Maintenance software serves a lot of purposes, including the following:

Reducing Downtime

  • Ensure equipment availability
  • Extend asset life
  • Boost production
  • Cut waste and potential rework


Workplace Safety and Compliance

  • Record and verify compliance
  • Track and manage incidents
  • Establish standard operating procedures for health and safety.
  • Manage audit documents and permits.


Cost Management and Control

  • Lower labor expenses
  • Track and manage warranty costs
  • Purchase fewer spare parts


Managing People and Operations

  • Schedule maintenance and labor
  • Get more insights into vendor relationships
  • Spend less time on administrative tasks.
  • Organize assets, work orders, and other documents.


Organizing Information

  • Build detailed and accurate asset histories
  • Track key performance indicators and other metrics
  • Customize and automate reports.


Coordinating Preventive Maintenance

  • Standard preventive tasks
  • Utilize condition monitoring sensors
  • Create useful triggers for maintenance


Types of Maintenance Software

Every business needs maintenance software. Different maintenance software programs are available on the market to fit the needs of any business. When considering which maintenance software is right for your team, it’s important to weigh your options and decide which features are most important to you. 

Here are a few of the most popular types of maintenance management software:

Computerized Maintenance Management System (CMMS)

A CMMS manages all maintenance during the operational life of an asset. It’s a comprehensive system covering work order management, maintenance scheduling, and asset tracking. A CMMS is often used in industrial and production settings.

Enterprise Asset Management (EAM) System

An EAM system is similar to a CMMS but is designed for larger organizations with multiple facilities. An EAM system often includes supply chain and contract management features. In addition, EAM software also provides a view of a facility’s assets through the entirety of its lifecycle. This includes design, operation, construction, replacement, and maintenance.

Enterprise Resource Planning (ERP)

ERP software manages daily business activities such as accounting, human resources, and customer relationship management. In addition, ERP systems often include maintenance modules that can be used to track assets and schedule maintenance tasks.

Asset Performance Management (APM)

An APM software system is designed to help organizations optimize their asset performance. APM systems often include features such as condition monitoring, maintenance optimization, and reliability analysis.


Who Uses Maintenance Software?

Organizations of all sizes in every industry are moving from traditional methods of maintenance management (e.g., paper and Excel) to modern maintenance software. This software helps them conquer maintenance chaos, cut costs, increase efficiency, and reduce overall downtime.

Maintenance software can impact several members of an organization. Here are a few key users and how they take advantage of maintenance software:

Maintenance managers

  • Schedule maintenance
  • Create a standard list of tasks
  • Organize company resources (audit reports, SOPs, etc.)
  • Assign work orders



  • Check if parts are available
  • Record notes on asset condition
  • View and complete work orders
  • Create and use standard failure codes



  • View and complete scheduled tasks.
  • Submit work requests
  • Document breakdowns


Inventory Managers

  • Build inventory for digital database
  • Generate reports on inventory cost and usage
  • Automate orders for spare parts
  • Set minimum quantities for parts.


Reliability and Plant Managers

  • Get insights into maintenance costs
  • Capture and analyze maintenance metrics
  • Coordinate audits
  • Measure productivity


Executives (CEO, CFOs, etc.)

  • Access reports on production, costs, and more.
  • Build accurate and informed budgets
  • Integrate maintenance with other business entities
  • Secure a company’s information and data


Advantages of Maintenance Software

Maintenance software provides several advantages for maintenance teams and the organizations they work for. Here are a few key benefits of maintenance software:

Work Order Management

It’s about time you stop managing work orders with paper, spreadsheets, and whiteboards. Instead, maintenance management software allows you to create, assign, and track work orders in one digital system. This helps you increase efficiency and communication within your maintenance team.

Preventive Maintenance

Preventive maintenance is a key component of any maintenance strategy. This helps you plan and schedule preventive maintenance tasks to avoid costly repairs and downtime.

Better Tracking and Reporting

Maintenance software provides better visibility into your maintenance activities. This includes tracking maintenance costs, work order history, and maintenance metrics. You can use this information to make informed decisions about your maintenance strategy.

Improved Customer Service

 Maintenance software can help you improve customer service by providing a self-service portal for customers to request maintenance services. This helps you track and manage customer requests to provide a better customer experience.

Maintenance Scheduling

Maintenance software can help you plan and schedule maintenance tasks. This includes preventive maintenance, corrective maintenance, and Predictive maintenance. Scheduling maintenance tasks helps you avoid downtime and keep your assets in good condition.


DATAMYTE Has the Solution for Maintenance Problems

DATAMYTE is a quality management platform that provides software and tools that promote and guarantee a connected factory. The DataMyte Digital Clipboard, in particular, is a comprehensive workflow automation software that can help conduct, monitor, and manage maintenance tasks.

The DataMyte Digital Clipboard is a cloud-based application that enables users to create workflows and other useful tools for maintenance tasks. You can assign tasks and work to team members and track work orders and maintenance metrics.

With the DataMyte Digital Clipboard, you can create an entire maintenance management system tailored to your organization’s needs. So, if you’re interested, contact us today to learn more about how we can help you improve maintenance in your organization.



Maintenance software is a powerful tool that can help you manage maintenance activities. By incorporating maintenance software, you can improve your business operations in many areas. And by using the DataMyte Digital Clipboard, you can create an entire maintenance management system that can help you handle all of your maintenance management needs. Book a demo today!



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