Every day, businesses change—big and small. Sometimes these changes are planned, while other times, they happen spontaneously. Regardless of whether or not the change was expected, it’s important to have a management of change procedure in place. Management of change procedure ensures that everyone in the organization knows the risks associated with the change. At the same time, they will also be aware of the steps that need to be taken to mitigate those risks. This article will discuss the management of change procedure, why it’s important, and how you can create your template using industry best practices.
What is a Management of Change (MOC)?
Management of change is determining and controlling occupational health and safety risks associated with changes in the workplace. The goal of MOC is to ensure that these changes are made safely and in compliance with legal requirements.
Implementing changes in the workplace without conducting a MOC can potentially compromise workplace safety and hinder compliance with legal requirements (OSHA 1910.119) and industry standards on occupational health and safety (ISO 45001).
Changes that Trigger a Management of Change Procedure
Organizational changes are implemented for reasons such as streamlining processes and production efficiency. However, these changes can also pose risks to employees if the MOC isn’t implemented and managed properly.
With that said, here are some examples of changes in the workplace that can trigger the need to conduct a MOC:
Physical changes involve:
- New or modified equipment.
- A newly renovated facility.
- A change in workplace layout.
These changes can have an impact on employee safety, so it’s important to assess and control the risks associated with them.
Work operations or employee management changes will need assessment for new potential risks. For example, changes to maintenance safety, new standard operating procedures (SOPs), changes due to reorganization, or incorporation of new technology need to be considered for new risks. Thus, a MOC procedure will be necessary.
Staff changes, employee training, and other changes impacting the safe execution of tasks will also need evaluation before implementation. That way, you can develop new safety measures or revise existing ones to ensure the safety of your employees.
Benefits of a MOC Procedure
A MOC procedure is important to ensure your employees’ safety and compliance with legal and industry requirements. Here are some specific benefits of conducting a MOC:
Risk Identification and Assessment
The first step of a MOC is to identify and assess the risks associated with the change. This helps you determine the necessary safety measures to mitigate those risks.
A MOC procedure requires communication between different departments within the organization. This helps ensure everyone is on the same page and aware of the changes.
Compliance with Legal Requirements
As mentioned earlier, conducting a MOC is a requirement under OSHA 1910.119. By conducting a MOC, you can avoid potential penalties and ensure the safety of your employees.
Improved Safety in the Workplace
The ultimate goal of a MOC is to improve safety in the workplace. You can develop appropriate safety measures to prevent accidents and injuries by identifying and assessing risks.
How to Create a Management of Change Procedure Template
Now that you know the importance of a MOC procedure, you may be wondering how you can create your template. Here’s how:
- Determine the scope of the change. The first step is to determine the scope of the change. This will help you identify the potential risks associated with the change.
- Identify the individuals affected by the change. The next step is to identify the people affected by the change. This includes employees, contractors, visitors, and anyone impacted by the change.
- Assess the risks associated with the change. Once you’ve identified the scope of the change and the people who will be affected, you can assess the risks associated with the change. This includes identifying both the hazards and the potential consequences of those hazards.
- Develop safety measures to mitigate risks. After assessing the risks, you can develop safety measures to mitigate those risks. This may include changes to SOPs, employee training, or the use of personal protective equipment (PPE)
- Implement the change. Once you’ve developed the necessary safety measures, you can implement the change. This includes communicating the change to all affected parties and ensuring everyone understands the new procedures.
- Monitor the change. Once the change has been implemented, you’ll need to monitor it to ensure it is effective. This includes conducting regular audits and inspections to identify any potential issues.
Five Types of Management of Change Templates
There are various types of management of change templates available, and each one is designed to address a specific type of change. Here are five of the most commonly used MOC templates:
MOC Safety Review Checklist
This template is used to assess the risks associated with a change. It helps safety officers identify potential hazards and develop controls to mitigate those risks.
MOC Form Template
This template is used to document the change and track its progress. It typically includes information such as the date of the change, a description of the change, and the names of the individuals responsible for implementing the change.
Pre-Startup Safety Review (PSSR) Checklist
A PSSR checklist assesses the risks associated with new or modified equipment. This template helps safety officers identify potential hazards and develop controls to mitigate those risks.
Operational Readiness Review (ORR) Checklist
An ORR checklist is used to assess the risks associated with changes in work operations. This template helps safety officers identify potential hazards and develop controls to mitigate those risks.
MOC Risk Assessment Template
A risk assessment template identifies and assesses the risks associated with a change. It helps safety officers identify potential hazards and develop controls to mitigate those risks.
Use DATAMYTE to Conduct MOC Effectively
Conducting a MOC will help maintain and ensure a safe working environment while keeping your business compliant with the law. DATAMYTE and its Digital Clipboard can help safety officers effectively conduct MOC and accomplish the following:
Organize documentation of changes
- Create templates and checklists about the changes in the organization.
- Customize templates to fit your needs.
- Organize records automatically.
Assess risks and assign corrective actions
- Assess risks quickly and accurately.
- Identify potential hazards.
- Develop controls to mitigate risks.
- Assign corrective actions and track their progress.
- Generate reports to share with stakeholders.
Monitor changes effectively
- Conduct regular audits and inspections.
- Identify potential issues.
- Take corrective action quickly.
- Monitor changes effectively to ensure their effectiveness.
With the DataMyte Digital Clipboard, you have an all-in-one tool that can help create, assess, monitor, and document organizational changes. It’s the perfect tool to help you comply with industry standards and legal requirements for occupational health and safety.
Request a demo today to see how DATAMYTE can help you effectively conduct MOC in your organization.
Making changes in the workplace is inevitable, but that doesn’t mean that those changes have to be risky. By following a MOC procedure, you can ensure the safety of your employees and stay compliant with OSHA requirements. So don’t wait—start developing your MOC procedure today!