Ultimate Guide to OSHA Inspection Checklist And Compliance

Ultimate Guide to OSHA Inspection Checklist And Compliance

If you’re responsible for the safety of your workers, then you need to be aware of OSHA requirements and ensure your workplace is compliant. One of the best ways to do this is by creating an OSHA inspection checklist. 

Complying with OSHA will help ensure you don’t miss any important steps in ensuring worker safety. This article will discuss OSHA compliance and creating an OSHA inspection checklist.


What is OSHA?

The Occupational Safety and Health Administration originated from the Occupational Safety and Health Act of 1970. It was created to oversee and assure safe working conditions and enforce health and safety standards. OSHA also provides training, information, and assistance to both employers and workers.


What is OSHA Inspection?

An OSHA inspection is a compliance check conducted by an OSHA inspector to ensure that employers are adhering to OSHA standards and regulations. The inspector will look for hazards and potential violations and may issue citations if they find any.

In addition, the inspector will talk to employees about their safety concerns and find out if they have received any training on OSHA standards. That way, the inspector can better understand the workplace and identify any potential hazards.


Why is OSHA Inspection Important?

An OSHA inspection aims to ensure that employers are providing a safe and healthy workplace for their employees. By conducting inspections, OSHA can identify hazards, correct them, and prevent injuries, illnesses, and deaths.

Another important reason for OSHA inspections is to raise awareness about workplace safety and health. Employers often are unaware of the hazards in their workplace until an inspection is conducted.


Things OSHA Looks For During an Inspection

Generally, OSHA inspections focus and prioritize workplace areas that are considered hazardous. At the same time, the agency also pays attention to high-risk establishments that have been identified as having a history of safety and health violations. With this in mind, here are some of the things that OSHA will look for during an inspection:

  • Personal Protective Equipment (PPE)
  • Hazard Communication
  • Electrical Safety
  • Machine Guarding
  • Fall Protection
  • Scaffolding
  • Ladder Safety
  • Ergonomics


Parts of an OSHA Inspection

During an inspection, the OSHA inspector will go through the following process:

  • Opening Conference: The inspector will introduce themselves and explain the purpose of the inspection. They will also ask for identification from the employer and a list of employees who will be interviewed during the inspection.
  • Walkaround Inspection: The inspector will walk around the workplace to look for potential hazards and violations.
  • Closing Conference: The inspector will discuss their findings with the employer and explain any citations that were issued. They will also answer any questions that the employer may have.


An OSHA inspection checklist that an inspector uses typically consists of the following sections:

  • Recordkeeping
  • Employer posting
  • Medical services and first aid
  • Safety and health program
  • Personal Protective Equipment and clothing
  • Fire protection
  • Walkways
  • General work environment
  • Stairs and stairways
  • Floor and wall openings
  • Exit doors and passageways
  • Ladders and scaffolds
  • Machinery and machine guarding
  • Hand and portable power tools
  • Material handling equipment
  • Storage areas, bins, containers, and racks
  • Welding, cutting, brazing, and soldering operations 


What to Include in Your OSHA Checklist

The elements of an OSHA inspection checklist will depend on its main purpose. There are many different industry-specific checklists that you can use as a guide. First, however, you must ensure they would help you comply with OSHA’s safety standards for your respective business and industry.

An OSHA inspection checklist is usually broken down into smaller sections that let you check work areas in more detail. With that said, here are some of the things that you need to include in your checklist:


Medical Services and First Aid

OSHA checklists mostly include safety and health-related information. For example, some of the questions you can ask are the following:

  • Is there a clinic, infirmary, or hospital near the workplace?
  • Do you have an emergency action plan?
  • Who is authorized to provide first-aid?
  • Do you have the necessary first-aid supplies?
  • Are your employees trained in CPR and first-aid?


Fire Protection

Another area that you need to focus on is fire safety. Here are some questions that can help you assess the compliance of your workplace in this area:

  • Are portable fire extinguishers readily available and properly mounted?
  • Do you have a written fire evacuation plan?
  • Do you conduct regular fire drills?
  • Are your employees trained in fire safety procedures?


Personal Protective Equipment and Clothing

Including questions about PPE in your OSHA checklist is also a good idea. This way, you can ensure that your employees are properly protected while working. Here are some sample questions:

  • Do you provide the appropriate PPE for your employees?
  • Do you require your employees to wear PPE when they’re working?
  • Do you have a policy that covers the use, care, and maintenance of PPE?
  • Do you provide training to your employees on how to use PPE properly?


As you can see, there are many different things that you need to include in your OSHA inspection checklist. The key is ensuring it’s comprehensive and covers all the important aspects of workplace safety.


After an OSHA Inspection

Once the inspection is complete, the employer will be given a list of issued citations. Each citation will list the specific violation, the violated standard, and the proposed penalty. The employer will then have 15 days to respond to the citation. After that, they can contest the citation or agree to pay the proposed penalty.

It’s important to note that an OSHA inspection is a serious matter. You could face hefty fines if you violate any of OSHA’s standards. That’s why it’s important to take the time to create a comprehensive OSHA inspection checklist. This way, you can be sure that your workplace complies with all of OSHA’s regulations.


Create an OSHA Inspection Checklist with DATAMYTE

To ensure compliance with OSHA inspection, you should consider creating an OSHA inspection checklist to help prepare for and anticipate the actual inspection process. DATAMYTE’s Digital Clipboard has a checklist builder that lets you create digital checklists for your OSHA inspections. 

With an OSHA inspection checklist, you can better prepare your business for the possibility of an inspection by having a system in place to document findings and track corrective actions. By being proactive, you can simultaneously avoid potential penalties and improve worker safety.

You can also use the DataMyte Digital Clipboard to track and manage your inspection data. Book a demo with us to learn more about how DATAMYTE can help you with your OSHA inspection.



Creating an OSHA inspection checklist is a great first step in keeping your workplace safe. But it’s also important to plan what to do after an inspection. This way, you can be sure that you’re taking the necessary steps to fix any violations. And if you’re ever faced with an OSHA inspection, you’ll be prepared.



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