Last Updated on February 29, 2024 by Ossian Muscad
Maintaining a facility is no easy task. It requires a keen understanding of various components such as utilities, equipment, safety protocols, and space optimization to ensure seamless operations. In 2024, facility managers have a repertoire of sophisticated software at their disposal, making it critical to choose a solution that not only simplifies everyday tasks but also scales to future needs. This article will look into the top 10 best facility management software available, each offering a unique set of features designed to streamline the complexities of managing commercial or industrial properties efficiently.
What is Facility Management Software?
Facility Management Software is a digital platform specifically designed to support facility managers and entrepreneurs in the meticulous task of maintaining and optimizing their buildings. It encompasses a comprehensive set of tools that aid in various aspects of facilities oversight—ranging from the management of construction sites to the efficient organization of office spaces.
By integrating such a system, users can significantly streamline their operations, minimizing the complexities traditionally associated with manual management. The software not only simplifies daily responsibilities but also presents opportunities for cost-savings and resource management, ultimately leading to more efficient operation and possibly even an improved bottom line.
Key Benefits of Facility Management Software
A robust facility management platform will facilitate various tasks necessary to ensure 24/7 brand support across multiple locations and industries. At the same time, it also provides insights to help facility managers and entrepreneurs make informed decisions about their facilities. Some of the key benefits of facility management software include:
Repair and Maintenance Management
Every facility management team’s prime responsibility is to keep assets in optimal working conditions. It involves proactive and regular maintenance to prevent any downtime or disruptions. A facility management solution will help you track and manage all your assets in one place. This way, you can easily see which assets need to be repaired or replaced.
Safety and Security Management
The safety of your facility’s occupants is always a top priority. You can easily monitor and manage your facility’s security systems with facility management software. You can also set up alerts to notify you of potential security risks.
Space and Resource Management
An effective facility management solution will help optimize your facility’s space and resources. You can easily see which areas of your facility are used the most and adjust accordingly. You can also track your facility’s resources and inventory levels so you always know when you need to order more.
Asset Management
Facility management software will also help you keep track of your facility’s assets. This includes everything from furniture and equipment to vehicles and machinery. You can easily see which assets are used the most and ensure they are always in good condition.
Open and Scalable Architecture
Cloud and SaaS-delivered facility management software offers an open and scalable architecture. It can quickly integrate with other applications to get the most out of your investment. By integrating your facility management software with other business applications, you can further streamline operations and improve efficiencies.
Best Facility Management Software in 2024
As we delve into the crux of this guide, it’s paramount to highlight the best facility management software solutions that have redefined the standards of property oversight in 2024. These platforms not only offer comprehensive tools for efficient asset and space management but also bring innovative features that capitalize on the latest technological advances to the table. Below, we will unravel the top-performing software in the market, each uniquely tailored to simplify the intricacies of facility management for professionals across all spectrums.
MaintainX
MaintainX is a cloud-based Computerized Maintenance Management System (CMMS) engineered to streamline maintenance tasks across facilities of any size. The platform is acclaimed for its user-friendly interface, which simplifies navigation and enhances user adoption rates.
At the heart of its offerings, MaintainX features robust work order management capabilities, allowing facility managers to assign, monitor, and follow up on maintenance tasks with unprecedented efficiency. Its preventive maintenance scheduling tool is a proactive asset that helps in averting equipment failures and minimizing downtime.
Moreover, asset tracking is made effortless with MaintainX, providing users with the ability to keep detailed records of equipment history, warranty information, and servicing schedules. For data-driven decision-making, the software’s reporting feature delivers insightful analytics, empowering managers with the data they need to optimize operations and reduce costs.
Key Features
- Mobile app: Technicians can access work orders, update progress, and report issues directly from their smartphones or tablets.
- Customizable dashboards: Track key performance indicators (KPIs) and gain real-time insights into maintenance activities.
- Inventory management: Manage spare parts and materials to ensure efficient inventory control and cost optimization.
- Preventive maintenance: Schedule and track preventive maintenance tasks to prevent equipment failures and extend asset lifespans.
- Reporting and analytics: Generate comprehensive reports on maintenance activities, costs, and asset performance.
Pros
- Easy to use: The intuitive interface makes it easy for users of all technical skill levels to learn and navigate the software.
- Affordable: MaintainX offers flexible pricing plans to suit different business needs and budgets.
- Scalable: The software can be easily scaled to accommodate the growing needs of your facility.
- Integrations: Integrates with various third-party applications, such as accounting software and IoT sensors.
- Strong customer support: MaintainX provides excellent customer support through various channels, including phone, email, and online chat.
Cons
- Limited reporting capabilities: While reporting options are available, they may not be as advanced as some competitors offer.
- Not ideal for complex facilities: May not be suitable for facilities with highly complex maintenance needs or multiple locations.
- Lacks space management features: Doesn’t include features for space management or lease accounting, which might be required for some facilities.
Brightly Asset Essentials
Brightly Asset Essentials is a comprehensive facility management solution specifically designed to meet the intricate demands of larger organizations that manage complex assets and require elaborate space management capabilities. This innovative solution combines Computerized Maintenance Management System (CMMS) functionalities, sophisticated space management tools, and lease accounting features into a unified and cloud-based platform.
Brightly Asset Essentials ensure that facility managers have the essential tools at their disposal to adeptly handle extensive portfolios with efficiency and precision. It offers a more robust approach to modern facility management, focusing on integration and scalability to support the ever-evolving needs of substantial enterprises.
Key Features
- Space management: Track and optimize space utilization, manage floor plans, and assign resources across facilities.
- Lease accounting: Automate lease administration tasks, track occupancy costs, and generate detailed reports.
- Integrated CMMS: Manage work orders, preventive maintenance, and asset lifecycle for efficient maintenance operations.
- Real-time data visualization: Gain insights through interactive dashboards and reports on space usage, asset performance, and maintenance costs.
- Advanced reporting and analytics: Generate customizable reports tailored to specific needs and decision-making processes.
Pros
- Comprehensive solution: Consolidates multiple functionalities under one roof for streamlined facility management.
- Strong space management: Offers robust tools for managing space allocation, utilization, and planning.
- Advanced reporting: Provides in-depth data insights through customizable reports and analytics.
- Scalability: Grows alongside your organization’s needs with flexible subscription options.
- Industry expertise: Backed by a company with extensive experience in facility management.
Cons
- Higher cost: May be pricier than other options due to its comprehensive feature set.
- Implementation complexity: Setting up and integrating the software might require more resources for larger organizations.
- Learning curve: The extensive functionality might have a steeper learning curve compared to simpler solutions.
Oracle Primavera Unifier
Oracle Primavera Unifier is a powerful enterprise-grade solution designed to cater to the intricate requirements of large and global organizations that handle complex facility, project, and asset management challenges. It provides robust functionalities, including highly configurable workflow, document management, and detailed cost control abilities, which are essential for meticulous project oversight.
With Unifier, businesses benefit from extensive customization options that allow them to tailor the software to align with their specific operational practices, paving the way for consistent project success. It’s reputed for its capability to deliver a high degree of precision and control, enabling organizations to manage capital planning, project delivery, cost control, and facilities management with unparalleled confidence and efficiency.
Key Features
- Integrated project management: Manage projects alongside facilities and assets within a single platform.
- Global capabilities: Supports multi-site operations and diverse currencies, languages, and regulations.
- Advanced cost management: Track and analyze costs across projects, facilities, and assets for informed decision-making.
- Risk mitigation: Identify and manage potential risks associated with facilities and projects.
- Customizable dashboards and reports: Tailor data visualization and reporting to specific needs and organizational structures.
Pros
- Highly scalable: Designed to accommodate large and complex organizations with global footprints.
- Comprehensive functionalities: Offers a wide range of features for integrated facility, project, and asset management.
- Robust security: Meets stringent security standards for data protection and compliance.
- Flexibility: Highly customizable to fit specific organizational processes and workflows.
- Experienced vendor: Backed by Oracle’s expertise and global reach.
Cons
- Significant cost: The enterprise-grade solution comes with a substantial price tag.
- Implementation complexity: Requires significant resources and expertise for implementation and ongoing maintenance.
- Potential learning curve: The vast array of features might require extensive training for users.
Maintenance Care
Maintenance Care is a cloud-based Computerized Maintenance Management System (CMMS) specifically engineered for small to medium-sized businesses seeking a straightforward, user-centric platform for their basic maintenance needs. It offers a clean and intuitive user interface, anchoring its core functionalities on essential features such as efficient work order management, proactive preventive maintenance scheduling, and meticulous asset tracking.
By concentrating on these key aspects, Maintenance Care simplifies the complexity of facility management. It ensures that organizations can tackle their maintenance tasks with ease and reliability, all through an accessible web interface.
Key Features
- Simple interface: Easy to learn and use for users with varying technical skill levels.
- Mobile app: Technicians can access work orders and update progress on the go.
- Inventory management: Track spare parts and materials to ensure efficient inventory control.
- Customizable reports: Generate basic reports on maintenance activities and asset performance.
- Email and phone support: Reliable customer support through familiar channels.
Pros
- Affordable: Competitive pricing plans suitable for smaller budgets.
- Easy to set up and use: Can be implemented quickly with minimal training required.
- Mobile accessibility: Improves flexibility and efficiency for technicians.
- Basic reporting: Provides sufficient data insights for essential maintenance tasks.
- Reliable support: Offers readily available assistance when needed.
Cons
- Limited functionalities: Lacks advanced features found in other CMMS solutions.
- Scalability limitations: May not be suitable for larger businesses with complex maintenance needs or multiple locations.
- Reporting limitations: The reporting capabilities might not be sufficient for in-depth data analysis.
IBM TRIRIGA Application Suite
The IBM TRIRIGA Application Suite stands out as a comprehensive suite of applications specifically architected for the nuanced realms of facility, real estate, and capital project management. It is excellently suited to meet the multifaceted demands of large-scale organizations, delivering a suite of robust features through its various integrated modules.
These modules work in concert to provide end-to-end management solutions, encompassing areas such as lease accounting and compliance, space optimization, and environmental sustainability efforts, all within a unified platform to streamline operations and enhance organizational performance.
Key Features
- Modular design: Choose specific modules like space management, capital project management, or lease accounting based on your needs.
- IoT integration: Connects with sensors and devices to gather real-time data and optimize facility operations.
- AI-powered insights: Leverages artificial intelligence to identify trends, predict issues, and recommend actions.
- Sustainability tools: Track and manage energy consumption and environmental impact of facilities.
- Global capabilities: Supports multi-site operations and diverse regulations across geographies.
Pros
- Highly customizable: Tailor the solution to your specific needs and workflows with various modules and configurations.
- Advanced functionalities: Offers cutting-edge features like IoT integration and AI-powered insights.
- Scalability and flexibility: Accommodates large, complex organizations with global footprints.
- Sustainability focus: Helps organizations manage their environmental impact through dedicated tools.
- Industry expertise: Backed by IBM’s experience and resources in enterprise software.
Cons
- High cost: The comprehensive suite comes with a significant price tag.
- Implementation complexity: Requires extensive resources and expertise for implementation and ongoing maintenance.
- Potential learning curve: The complexity of the suite might require significant training for users.
ML Work Orders
ML Work Orders is a Cloud-based Computerized Maintenance Management System (CMMS) optimized for mobile users, catering primarily to businesses whose technicians are predominantly field-based. With a focus on user-friendly experiences, it offers a comprehensive mobile app that streamlines work order management, facilitates seamless communication, and robust reporting capabilities.
While it is mobile-first, it does not forsake web functionality; users also have the option to access a suite of additional features via web access, thus offering the agility to adapt to various workflow preferences and ensuring technicians have the tools they need to succeed, regardless of their location.
Key Features
- Mobile-centric design: Built for technicians to easily access and manage work orders on their smartphones or tablets.
- Offline functionality: Work orders can be accessed and updated even without internet connectivity.
- Real-time communication: Enables two-way communication between technicians and supervisors within the app.
- Photo and video capture: Technicians can document issues and repairs with visual evidence.
- Signature capture: Electronically capture signatures for approvals and completions.
Pros
- Mobile-first approach: Streamlines work order management for field technicians.
- Offline accessibility: Ensures uninterrupted workflow regardless of internet availability.
- Improved communication: Facilitates real-time collaboration between teams.
- Visual documentation: Enables efficient issue reporting and repair verification.
- Simplified approvals: Streamlines approval processes with electronic signatures.
Cons
- Limited web features: The web interface lacks some functionalities compared to the mobile app.
- Not ideal for complex maintenance: May not be suitable for businesses with highly complex maintenance needs.
- Limited reporting: Reporting capabilities might be less extensive than other CMMS solutions.
ARC Facilities
ARC Facilities is a cloud-based facility management platform designed with affordability and ease of use in mind, catering specifically to the needs of small to medium-sized businesses. This intuitive system equips users with core functionalities necessary for streamlined management of their operations, including work order management, preventive maintenance scheduling, and comprehensive asset tracking. Its simple interface facilitates a smooth user experience, allowing for quick adoption and efficient management of facility-related tasks without the steep learning curve or high investment often associated with more complex systems.
Key Features
- Drag-and-drop work order creation: Simplifies work order generation and assignment.
- Customizable dashboards: Track key performance indicators (KPIs) relevant to your specific needs.
- Barcode scanning: Streamlines asset tracking and inventory management.
- Automated reporting: Generate pre-built reports on maintenance activities and asset performance.
- Mobile app access: Access and manage work orders on the go (optional add-on).
Pros
- Affordable pricing: Competitive plans specifically catered to smaller businesses.
- Easy to use: Intuitive interface with minimal learning curve for users.
- Drag-and-drop efficiency: Streamlines work order creation and management.
- Customizable dashboards: Provides relevant insights at a glance.
- Optional mobile app: Enhances technician flexibility (if needed).
Cons
- Limited functionalities: Lacks advanced features found in other CMMS solutions.
- Limited reporting: Pre-built reports might not offer the same level of customization as some competitors.
- Fewer integrations: May have fewer integrations with third-party applications.
WebTMA
WebTMA is a robust cloud-based facility management platform that has been meticulously engineered to offer flexibility and scalability, effectively serving businesses across a spectrum of sizes and degrees of complexity. This comprehensive system delivers an extensive array of functionalities, including but not limited to Computerized Maintenance Management System (CMMS) capabilities, sophisticated space management tools, and precise lease accounting features.
WebTMA’s diverse subscription tiers are thoughtfully structured to address the varying needs and resource allocations of its clientele, thereby establishing itself as a versatile solution in the realm of facility operations and maintenance management.
Key Features
- Modular design: Choose specific modules like space management, capital project management, or lease accounting based on your requirements.
- Multi-tenant architecture: Enables management of multiple facilities or departments within a single platform.
- Workflow automation: Automate routine tasks and processes for improved efficiency.
- Advanced reporting and analytics: Generate customizable reports and gain in-depth insights into facility operations.
- Open API: Enables integration with various third-party applications and data sources.
Pros
- Flexible and scalable: Adapts to your specific needs and grows with your business.
- Modular design: Choose functionalities you need without paying for unnecessary features.
- Workflow automation: Boosts efficiency by automating repetitive tasks.
- Advanced reporting and analytics: Provides valuable insights for data-driven decision-making.
- Open API: Enhances integration capabilities and data exchange.
Cons
- Pricing complexity: Pricing might be more complex due to the modular nature and various tiers.
- Implementation complexity: Setting up and customizing the platform may require more resources for larger organizations.
- Potential learning curve: The vast array of features could have a steeper learning curve for new users.
Corrigo Enterprise CMMS
Corrigo Enterprise CMMS is a comprehensive solution tailored for large-scale enterprises demanding an advanced and robust Computerized Maintenance Management System (CMMS). Designed to cater to intricate maintenance requirements and multi-site operations, this platform stands out with its extensive suite of features, including advanced analytics that empowers organizations to make informed decisions and refine operational procedures.
Global capabilities are built into the system, enabling seamless management of facilities across various locations, thereby optimizing efficiency and facilitating a strategic approach to both preventive maintenance and reactive repairs. With its broad scope and depth of functionality, Corrigo Enterprise CMMS is a go-to for organizations seeking enterprise-level maintenance management.
Key Features
- Multi-site management: Track and manage maintenance activities across multiple locations.
- Advanced work order management: Automate work order routing, scheduling, and approvals.
- Inventory optimization: Optimize spare parts and materials inventory levels across locations.
- Predictive maintenance: Leverage data analytics to predict equipment failures and schedule preventive maintenance proactively.
- Compliance management: Ensure adherence to regulatory requirements and industry standards.
Pros
- Robust functionalities: Offers advanced features for comprehensive maintenance management.
- Multi-site capabilities: Manages complex operations across diverse locations.
- Predictive maintenance: Helps prevent downtime and optimize maintenance costs.
- Compliance management: Ensures adherence to regulations and standards.
- Industry expertise: Backed by Corrigo’s experience in serving large organizations.
Cons
- High cost: The enterprise-grade solution comes with a substantial price tag.
- Implementation complexity: Requires significant resources and expertise for implementation and maintenance.
- Potential learning curve: The complexity of the platform might require extensive training for users.
eFACiLiTY
eFACiLiTY is a comprehensive and cloud-based facility management software that excels in facilitating a multitude of facility operations. It stands out for its integrated approach, streamlining the management of space, assets, and maintenance tasks seamlessly. By encapsulating these core functionalities in one platform, eFACiLiTY positions itself as a versatile, one-stop solution that caters to the needs of facilities ranging from small sites to complex, multi-site enterprises. The software’s agility and adaptability make it a prime choice for managers looking to upgrade their facility’s operational efficiency and oversight.
Key Features
- Integrated space and asset management: Track and optimize space utilization alongside asset lifecycle management.
- Preventive maintenance scheduling: Schedule and track preventive maintenance tasks based on specific asset needs.
- Work order management with mobile access: Manage work orders efficiently, with technicians able to access and update them on the go.
- Customizable reports and dashboards: Generate reports tailored to your needs and gain insights through interactive dashboards.
- Scalability and flexibility: Adapts to your growing needs and accommodates various facility types.
Pros
- Integrated approach: Streamlines management of space, assets, and maintenance in one platform.
- Mobile-friendly: Enables technicians to work efficiently in the field.
- Customization options: Allows you to tailor the solution to your specific requirements.
- Scalability and flexibility: Grows with your business and adapts to diverse facility needs.
- Affordable pricing: Offers competitive plans compared to some other comprehensive solutions.
Cons
- Limited advanced features: Might lack some specialized features found in dedicated CMMS or space management solutions.
- Complexity for small facilities: May be overkill for smaller facilities with basic needs.
- Potential learning curve: The range of functionalities might require some initial training for users.
Frequently Asked Questions (FAQs)
Q1: What is the key difference between CMMS and Facility Management Software?
CMMS focuses primarily on the maintenance of equipment and assets, while Facility Management Software offers a broader platform that manages the entirety of a facility’s operations, including space management, asset management, and maintenance. The two solutions can overlap in some areas but have distinct core functionalities. By knowing how to distinguish between them, organizations can better evaluate their needs and choose the right solution for their operations.
Q2: Can Facility Management Software integrate with other systems used in a facility?
Yes, many Facility Management Software come with an open API that enables integration with various other systems such as building automation, enterprise resource planning (ERP), and human resources software to provide a seamless operational ecosystem. You can even integrate CMMS software to complement the asset management functionalities of your Facility Management Software.
Q3: How does Facility Management Software contribute to energy savings?
Facility Management Software can help manage and monitor energy consumption across facilities. By analyzing data and optimizing the use of resources, it can identify inefficiencies and suggest areas where energy savings can be made. At the same time, the software can automate tasks like scheduling maintenance and adjusting temperature settings, leading to reduced energy usage and costs.
Q4: Is cloud-based Facility Management Software secure?
Providers of cloud-based Facility Management Software typically employ robust security measures, including data encryption, secure data centers, and regular security audits to ensure the safety and integrity of user data. These measures can provide a level of security comparable to on-premise solutions, if not better. However, organizations should still conduct their own due diligence and ensure that the software meets their security standards before implementing it.
Q5: How does mobile access enhance the functionality of Facility Management Software?
Mobile access empowers facility managers and technicians to receive real-time updates, access work orders, manage tasks on the go, and ensure timely communication, thereby increasing operational efficiency. With the widespread use of mobile devices, this feature allows for greater flexibility and ease of access to critical information. Additionally, it removes the constraints of being physically present at the facility premises for managing operations.
Q6: What should be considered when selecting Facility Management Software for a small facility?
When selecting software for a small facility, consider the ease of use, essential features tailored to smaller operations, scalability, and cost-effectiveness. Avoid complex systems with features that exceed the actual needs of the facility. That way, you can avoid overspending on unnecessary functionalities and streamline operations with intuitive, user-friendly software.
Streamline Facility Management with DATAMYTE
DATAMYTE is a quality management platform with low-code capabilities. Our Digital Clipboard, in particular, is a low-code workflow automation software that features a workflow, checklist, and smart form builder. This tool lets you digitize processes and create custom workflows without any coding knowledge, making it an ideal choice for facility management.
DATAMYTE also lets you conduct layered process audits, a high-frequency evaluation of critical process steps, focusing on areas with the highest failure risk or non-compliance. Conducting LPA with DATAMYTE lets you effectively identify and correct potential defects before they become major quality issues.
With DATAMYTE, you have an all-in-one solution for managing quality and facility operations. The platform’s customization capabilities, scalability, and mobile accessibility make it a powerful tool for streamlining processes and maximizing efficiency in your facility management efforts. Book a demo now to learn more.
Conclusion
Facility Management Software is a transformative tool that can radically enhance the functionality, efficiency, and sustainability of facility operations. Integrating key aspects of management within a single platform provides a comprehensive solution that allows facility managers to oversee and optimize all processes effectively.
The selection of the right software should be a carefully considered process that aligns with the specific needs and goals of an organization. Investing in intuitive and scalable technology is essential for small and large facilities alike to ensure that they are prepared for the demands of modern facility management and are set to thrive in an increasingly digital landscape.
