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What is a Quality Audit Checklist

What is a Quality Audit Checklist

Imagine you’ve found the ideal supplier to provide you with the goods you need to make your product. After a professional agreement to terms, you’re left with nothing but high hopes for this potential partnership.

However, as an experienced entrepreneur, you know better than to rush into placing an order with a new supplier with only hope as your means of assurance. Instead, proper due diligence requires you to conduct an evaluation using an effective quality audit checklist to see if your expectations and reality meet in the middle.

A quality audit helps avoid potential disasters that can hinder you and your business. That’s why you need to conduct one using a quality audit checklist to make sure you’re making the best decision for yourself and your business. 

This article will discuss the significance of conducting a quality audit and why you should create a checklist dedicated to such a process.

 

What is a Quality Audit?

A quality audit is an inspection of a supplier’s ability to provide products or services that conform to the requirements specified in the contract. It’s also a way to verify if the supplier meets all quality standards, both internally and externally.

Quality audits are important because they:

  • Help ensure that products or services meet all quality standards
  • It can be used to verify if a supplier is complying with the terms of the contract
  • Can identify potential problems that could impact the quality of products or services
  • Help improve communication between you and your supplier
  • Help ensure that your product meets all regulatory requirements

 

Why You Should Conduct a Quality Audit

There are several reasons why you should conduct a quality audit, even if your contract does not require it.

Conducting a quality audit can:

  • Help you get a better understanding of your supplier’s capabilities
  • Help you identify potential problems early on
  • Also, help improve the business-supplier relationship
  • Help ensure that products or services are in line with quality standards
  • Help ensure that your product conforms with regulatory requirements

 

What is the Quality Audit Process?

As a standard process of determining an organization’s compliance with industry standards, a quality audit follows five crucial stages:

Preparation

Preparing for an audit starts with understanding the goals of the audit and ensuring that all stakeholders are on board. This also includes creating an audit team, scheduling the audit, and sending out notifications to the supplier.

Audit Execution

After making all the necessary preparations, the next step is to execute the quality audit. It is usually conducted by a team of auditors who will assess the supplier’s quality management system (QMS) against the contract’s requirements.

Data Analysis

After the audit is completed, all collected data will be analyzed to identify nonconformities. This stage also includes root cause analysis to determine the underlying reasons for any identified problems.

Report Preparation

After analyzing the data, the audit team will prepare a report including all findings and recommendations. This report will be shared with the supplier so they can take corrective action to address any problems.

Follow-up

The final stage of the quality audit process is follow-up. This involves checking if the supplier has implemented all the corrective actions and if they have been effective in addressing the identified problems.

Conducting a quality audit is vital in maintaining high standards for your products or services. By following the process outlined above, you can be sure that you’re making the best decision for yourself and your business.

 

Quality Control Audit Vs. Quality Assurance Audit

Now that we’ve gone over a quality audit, it’s important to understand the difference between a quality control audit and a quality assurance audit.

Quality Control Audit

A quality control (QC) audit is conducted to assess if the supplier has adequate controls to produce products or services that meet all quality requirements. QC audits are typically conducted during the production process.

Quality Assurance Audit

A quality assurance (QA) audit, on the other hand, is conducted to assess if the supplier has adequate controls in place to prevent problems from occurring. QA audits are typically conducted before production begins.

Both QC and QA audits are important for ensuring that products or services meet all quality standards. However, QC audits are more focused on the supplier’s ability to meet those standards, while QA audits are more focused on preventing problems from occurring in the first place.

Which One Should You Conduct?

The answer to this question depends on your specific needs and objectives. For example, if you’re looking for a general overview of the supplier’s quality management system, a QC audit may be sufficient. However, if you’re looking for a more in-depth assessment of the supplier’s ability to meet all quality requirements, a QA audit may be necessary.

It’s also important to note that QC and QA audits can be conducted separately or together. For example, if you’re looking for a comprehensive assessment of the supplier’s quality management system, then conducting both QC and QA audits may be the best option.

 

Types of Quality Audits

According to the American Society for Quality, there are three main quality audits: product, process, and system audits.

Product Audit

A product audit assesses the quality of a finished product. An independent third party typically conducts this type of audit. It examines the output, such as products or services, to determine if they meet customer expectations, specifications, and quality standards.

Process Audit

A process audit assesses the quality of a supplier’s manufacturing process. An internal team of auditors typically conducts this type of audit. This type of auditing includes auditing resources and defined requirements within processes such as times, weights, and other measurements. A process quality audit also determines the effectiveness of process controls through employee training, work instructions, and more.

System Audit

A system audit assesses the quality of a supplier’s quality management system. An external team of auditors typically conducts this type of audit. Examples of system audits include ISO 9000 and TS 16949. A system audit looks at all aspects of the quality management system, including documentation, implementation, and effectiveness.

 

Which Type of Audit Should You Conduct?

The type of audit you conduct depends on your specific needs and objectives. For example, if you’re looking for a general overview of the supplier’s quality management system, then a system audit may be sufficient. However, if you’re looking for a more in-depth assessment of the supplier’s ability to meet all quality requirements, a process or product audit may be necessary.

 

Why Use DataMyte Digital Clipboard for Quality Audits?

If you want to make your quality audits more effective and efficient, you need to create a checklist for them. A quality audit checklist will help you ensure that you cover all the important aspects of quality during your audits.

The DataMyte Digital Clipboard is the perfect tool for creating and managing quality audit checklists. With the DataMyte Digital Clipboard, you can:

 

  • Create custom checklist templates for different types of audits
  • Automatically generate checklists from templates
  • Assign checklists to auditors
  • Collect data electronically during audits
  • Generate reports from audit data

 

Contact us or visit our website today to learn more about how the DataMyte Digital Clipboard can help you improve your quality audits since we’ll be happy to answer any questions you have. 

 

Conclusion

Conducting a quality audit is essential in making sure your products and the supplier you come into ties with are of the highest quality and standard. You should also make sure that you’re using the right tool when creating a quality audit checklist. With the DataMyte Digital Clipboard, you can do just that. Check us out now!

 

 

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