Ultimate Guide to Roofing Report: How To Create A Roof Inspection Report Template

Ultimate Guide to Roofing Report How To Create A Roof Inspection Report Template

As a roofing contractor, you know the importance of having accurate and up-to-date records. Not only do you need to keep track of your work, but also the work of other contractors on the job. This is especially important when it comes to roofing reports. 

A good roof inspection report can help keep everyone on track and ensure that the job gets done right from start to finish. In this article, we’ll provide an overview of roof inspection reports and show you how creating a roof inspection report template can help you streamline your workflow.


What is a Roof Report?

A roof report or roofing inspection report is a document that records the current condition of a roof. This report includes information on the roof type, age, condition of the shingles and flashings, and any necessary repairs. 

It aims to help contractors identify any potential problems with a roof so that they can be repaired before they cause further damage. This report is also used to estimate the remaining life of a roof and to determine if a roof needs to be replaced.


How To Write a Roof Inspection Report?

There are different types of roof reports. The items you include will depend on many factors like the type of roof, the type of building, client information, your own company’s roof report template, and more.

To ensure you don’t start from scratch every time you write a roof report, you can create roof inspection report templates on DATAMYTE and customize the form whenever you need it (more on us later).

However, some key components should be included in every roof inspection report. 

  • Basic Information: This includes the address of the property, the date of inspection, your company name, and contact information, and the client’s name and contact information.  
  • Roof Notes: The roof notes should outline important information about the roof, such as the roof age, the condition of shingles and flashings, and potential repairs. At the same time, it should also provide the roof life expectancy, general roof condition, photos captured, and other important details.
  • Roof diagram: Documents the roof type, slopes, and other potential elements or parts of the roof. 
  • Signatures: Include a signature section for the roofing contractor and the client. The signatures will make the roof inspection report official. 


What’s Included In a Roof Inspection?

The roof report is sent to the owner or client with a complete summary of key findings from the roof inspection. With that said, what should a roof inspection entail? According to the standards set by the International Association of Certified Home Inspectors (InterNACHI) and the National Roofing Contractors Association (NRCA), a roof inspection should cover the following:

  • Gutters
  • Roof covering materials
  • Downspouts
  • Vents
  • Flashing
  • Skylights
  • Chimney
  • Roof penetrations
  • The general structure of the roof is from the readily accessible doors, panels, or stairs.


InterNACHI’s roof inspection standards also note that the inspector should describe the type of roof-covering materials, as well as the condition of the roof-covering materials. The inspector should also take photos of visible defects to document the roof’s condition.

Other standards indicate that the inspector isn’t required to:

  • Walk on any roof surface
  • Inspect underground downspout drainage pipes.
  • Predict the service life expectancy.
  • Inspect roof attachments such as antenna, satellite dish, lightning arresters, or de-icing equipment.
  • Remove ice, snow, debris, or other conditions that prevent proper inspection of roof surfaces.
  • Walk on any roof areas if doing so might cause damage.
  • Walk on any roof areas that are unsafe.
  • Warrant or certify the roof.
  • Confirm proper installation or fastening of any roof-covering material.


Roof Inspection Report Examples and Templates

With digital roofing report templates, field employees can fill out forms using a tablet or mobile device. They will also have the information to sync back to the office for immediate reporting. 

Remember that there are different roofing report templates, each serving a specific purpose and audience. Here are some examples of templates you can use:


Roof Inspection Checklist

Roofing contractors typically use this type of template to ensure that they cover all the key points during an inspection. This form should include a checklist of all the elements that need to be inspected and a section for roofing contractors to document their findings. 


Roof Inspection Report

This type of template provides a straightforward way for roofing contractors to document their findings and send them off to the client. This form should include all the basic information, roof notes, a roof diagram, and signatures. 


Roof Maintenance Report

Property managers or owners typically use this type of template to track a roof’s maintenance and repair history. This form should include a section for roofing contractors to document when they last inspected the roof, as well as a list of any completed maintenance or repair work. 


Roofing Certificate of Completion

Roofing contractors typically use this template to certify that a roof has been installed or repaired according to the manufacturer’s specifications. This form should include the roofing contractor’s name, license number, and the client’s name and address. 


Create a Digital Roof Inspection Report Template with the DataMyte Digital Clipboard

DATAMYTE is the go-to platform for all your business management needs and applications. For example, for roof inspection report templates, our Digital Clipboard is the perfect solution to your needs.

The DataMyte Digital Clipboard makes it simple to create digital roof inspection report templates that can be used on any device. Our platform allows you to easily create, manage, and share forms from one centralized platform. 

Thanks to our drag-and-drop interface, creating the ideal roof inspection report form is easy and only takes a few minutes. Simply add the fields and questions you need, then share the form with your field employees. They can fill out the form using a tablet or mobile device. And then sync the data back to the office for immediate reporting. 

Book a demo with us today to learn more about how the DataMyte Digital Clipboard can help streamline your inspection process. We’ll be happy to show you how our platform can help simplify your workflows.



Performing a roof inspection is easy with the right template. Using a digital roofing report template, you can easily manage and share forms with your field team and clients. If you’re ready to streamline your roofing inspection process, get started with DATAMYTE today and start automating your roofing operations.



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