Safety is paramount in the workplace. A safe environment means employees can be productive, efficient, and profitable. But safety doesn’t happen naturally. Instead, it happens when employers and employees work together to implement safety procedures and guidelines. One way to ensure your workplace remains safe is by conducting a safety audit.
This article will talk about safety audits and how to create a safety audit checklist that can help you get started with auditing your workplace safety.
What is a Safety Audit?
A safety audit is a comprehensive assessment of an organization’s safety compliance. It helps identify potential hazards and risks so that they can be mitigated. A safety audit checklist is a tool to guide the auditor in identifying these hazards and risks.
The purpose of a safety audit is to ensure that an organization is following safety procedures and guidelines. It is also a way to identify potential hazards to mitigate them. By conducting a safety audit, employers can ensure that their workplace is safe for employees.
How to Conduct a Safety Audit?
Safety audits are important to the success of any operation, regardless of what business you manage. Promoting workplace safety influences productivity, sustainability, and work morale. While the specific steps of each safety audit vary depending on numerous factors, the following principles generally apply to effective safety audits regardless of what industry your business operates:
Your Safety Audit Checklist Template Should Fit Your Use Case
Businesses have different goals, processes, safety regulations, and workplace layouts. While a generic safety audit template is free and convenient, it doesn’t serve every business’s needs.
It’s important to tailor your safety audit checklist to ensure that it meets your organization’s specific needs. That’s why it’s always best to make your own safety audit checklist template or use customizable software.
Check Your Safety Audit Procedure for Compliance
A compliant safety audit procedure is essential for the credibility of your safety audit. Complying with safety regulations demonstrates to your employees, clients, and other stakeholders that you’re serious about safety. It also strengthens your legal defense if an accident were to occur in the workplace.
Schedule Safety Audits and Set Conditions
Once you have the right tools, you need to establish a safety audit schedule that fits your business needs. For example, depending on the size of your organization and the industry you’re in, you may need to conduct weekly, monthly, quarterly, or yearly safety audits.
After you’ve determined how often to conduct safety audits, you need to establish what conditions warrant a safety audit. For example, you may want to conduct audits after an employee is injured, near-misses occur, or there’s a change in management.
Be Specific When Documenting Your Findings
Good safety audits not only identify potential hazards but also offer solutions to mitigate those hazards. After you’ve identified a hazard, document it in your safety audit report along with specific recommendations on how to fix the problem.
Keep Your Safety Audit Data and Records Safe and Secure
Once you’ve completed your safety audit, it’s important to keep the data and records safe and secure. Not only does this ensure the privacy of your employees, but it also protects your business in the event of a lawsuit.
Using secure, cloud-based software is the best way to keep your safety audit data and records safe. This way, you can rest assured that your data is protected and accessible from anywhere in the world.
What to Include in Your Safety Audit Checklist?
The contents of your safety audit checklist will depend on the specific needs of your organization and your respective industry. However, some items should be included in every safety audit checklist, such as:
- Personal Protective Equipment (PPE)
- Hazardous Materials
- Fire Safety
- Emergency Procedures
- First Aid
By including these items in your safety audit checklist, you can be sure that you’re covering the essential aspects of workplace safety.
Who Performs Safety Audits?
Everyone in your organization can conduct safety audits, from managers to safety officers to front-line employees. However, it’s important to have a designated safety auditor (or team of safety auditors) responsible for conducting the audits regularly. This way, you can be sure that safety audits are being conducted regularly and effectively.
Conduct Safety Audits with the DataMyte Digital Clipboard
Safety officers who conduct safety audits tend to walk around the workplace, assessing hazards and risks and recording their findings using a pen and clipboard. However, using physical forms can be quite the hassle since you have to keep track of all the forms, as well as store them safely.
The DataMyte digital clipboard is the perfect tool for safety audits because it lets you record your findings using a tablet or smartphone. The data is then stored securely in the cloud, so you don’t have to worry about losing any forms. Plus, you can generate detailed reports with the click of a button.
Take advantage of industry-leading features and safeguard your workplace from hazards, compliance issues, and risks. The DataMyte Digital Clipboard offers the following:
- Create safety audit workflows that you and your team can follow
- Add photos, videos, and attachments to your safety audits
- Assign corrective actions and track their completion
- Create safety audit checklists that your field employees can use
- Conduct safety audits remotely using our mobile app
- Generate detailed reports with the click
The DataMyte Digital Clipboard can make the entire safety audit process easier and more efficient. Visit DATAMYTE today and schedule a free demo to see how we can help you streamline your safety audit process.
Conducting a safety audit is an essential part of maintaining a safe workplace. By following the tips in this guide, you can be sure that your safety audit is effective and compliant. Get started using the DataMyte Digital Clipboard to streamline your safety audit process.