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Tips on How to Write a Letter of Recommendation

Tips on How to Write a Letter of Recommendation

A letter of recommendation speaks to someone’s qualifications and personal character. It can make potential employers more likely to consider you or the one you’re recommending for a role if they see that you have the support of others. Most job applications give the opportunity to list references who can reinforce your capabilities as an employee. A recommendation letter validates your work, skills, or academic performance. This article will provide tips on how to write a letter of recommendation, as well as how to request one. We hope it will be helpful for you in your job search or whatever endeavor you undertake that requires it.


What is a Letter of Recommendation?

A letter of recommendation, or recommendation letter, is a formal document that addresses an individual’s character or professional abilities. It is usually written by someone with first-hand experience with the recommended person, such as a former employer, colleague, teacher, or coach. In some cases, the letter may be written by a close friend or family member. 

The purpose of a recommendation is to provide a potential employer with insights into the character and qualifications of the recommended person. A well-written letter of recommendation can be a powerful tool to help someone get hired, be admitted to college, or receive other opportunities.


How to Write a Letter of Recommendation

A genuine recommendation letter details a personal account of your experience with the applicant. It’s important to have knowledge of how this person acts and performs in a work environment. Before you accept a request for a recommendation, it’s important to consider the following questions:

  • Have you worked with the applicant directly?
  • Do you have knowledge of any relevant skills of the applicant that you can personally elaborate on?
  • Do you have samples of the applicant’s work?
  • Can you provide positive reinforcement and feedback to this individual?


Not having enough experience or positive comments to share about the person you’re writing a letter for is a sign that you shouldn’t accept the request.

When you do sit down to write the letter, make sure to:

  • Include a salutation and the date
  • Use a professional or business letter format
  • Address the letter to a specific individual, if possible
  • Elaborate on how you know the person and for how long
  • Include examples of the person’s character or professional skills
  • Use positive language throughout
  • Keep the letter short and direct to the point
  • End with a closing and your signature


If you have any questions about what to include or how to format your letter, you can find plenty of samples online.


How to Request a Letter of Recommendation

You may need to request a letter of recommendation from someone at some point. The best way to do this is to approach the person you would like to write the letter for you and ask them directly. It’s always best to give the person as much notice as possible, preferably at least a few weeks. 

When you ask for a letter of recommendation, be sure to:

  • Thank the person in advance for taking the time to write the letter
  • Provide an up-to-date resume or CV
  • Give an overview of the job or program you’re applying for
  • Offer any additional details that may be helpful, such as a job description
  • Remind the person of any relevant experience or skills you have
  • Let the person know how to get in touch with you if they have any questions


Writing a letter of recommendation can be time-consuming, so it’s important to be respectful of the person’s time and effort. If, for whatever reason, they decline your request, don’t take it personally. There are plenty of other people who will be happy to write a letter on your behalf.


Format for a Recommendation Letter

Your recommendation should include five key items:

  1. A brief introduction stating your identity, your relationship with the applicant, how long you have known them, and your personal expertise and experience.
  2. An overview of the applicant’s strengths as you have observed them.
  3. A personal story that elaborates on the applicant’s strengths and an explanation of how the applicant has used their strengths in a work or academic setting.
  4. A conclusion or closing statement that summarizes and reaffirms your support for the applicant.
  5. A signature that features your full name and contact details.


Tips for Writing a Letter of Recommendation

Writing a letter of recommendation can be daunting, especially if you haven’t done it before. To make the process easier, here are a few tips to keep in mind:

  • Keep it positive: your letter should highlight the applicant’s strengths, so avoid including any negative comments.
  • Be specific: general comments about the person’s character or abilities won’t be as helpful as specific examples illustrating their skills.
  • Use concrete language: avoid flowery or overly-descriptive language, and stick to facts and simple descriptions.
  • Use standard business letter format: this includes a header with the date, your name and contact information, and the recipient’s name and contact information.
  • Keep it brief: ideally, your letter should be no more than one page long. However, it should also include enough detail to give the reader a good sense of the person’s skills and abilities.
  • Follow the request instructions: finally, make sure to follow any instructions the person has given you about what to include in the letter. That way, you can avoid affecting their application status negatively.


If you follow these tips, you’ll be able to write a strong letter of recommendation to help the applicant stand out.



Whether you’re writing a letter of recommendation or requesting one, DATAMYTE can help. Our platform offers a simple and efficient way to manage references, so you can save time and avoid stressful back-and-forth communication. Requesting a letter of recommendation is as easy when you have access to the DataMyte Digital Clipboard.

The DataMyte Digital Clipboard is a workflow automation software that lets you create workflows, checklists, forms, and more. It’s the perfect tool for streamlining your letter of recommendation process. With the DataMyte Digital Clipboard, you can:

  • Create a recommendation letter through our easy and convenient drag-and-drop interface.
  • Request letters of recommendation from multiple references with just a few clicks.
  • Easily track the status of your request and follow up with references if needed.
  • Add relevant elements such as signatures, dates, and contact information with just a few clicks.


If you’re looking for a way to streamline your letter of recommendation process, look no further than the DataMyte Digital Clipboard. Visit our website to learn more!



Whether you’re writing or requesting one from your network, it’s important to be prepared and know how to write a letter of recommendation. By following the tips in this article, you can ensure that your letter is well-written and helpful to the applicant. And if you’re looking for a way to streamline the process, be sure to check out DataMyte’s Digital Clipboard. It’s the perfect tool for creating, sending, and tracking letters of recommendation. Visit our website today to learn more!



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