When you’re working with a virtual assistant, it’s important to have a contract outlining the expectations and responsibilities of both parties. This document helps protect both the virtual assistant and the business owner and can help avoid any misunderstandings.
A virtual assistant contract will provide a lot of assurance and help ensure that both parties are on the same page.
In this blog post, we’ll discuss what a virtual assistant contract is and the five important things that should be included in every VA contract!
What is a Virtual Assistant Contract?
A virtual assistant contract, or simply a VA contract, is a legally binding document that details the agreement between a virtual assistant and the employer they are working with. This document outlines both parties’ expectations, rights, and responsibilities and helps protect both the virtual assistant and employer.
A VA contract also provides evidence that this working relationship happened, which is important if something goes wrong and a legal issue arises.
Unlike a traditional full-time worker, a virtual assistant works as an independent contractor. That’s why a virtual assistant contract is essential to protect their rights and the business owner that acquired their services.
5 Essential Components of a Virtual Assistant Contract
As the business owner, you’ll want to define your virtual assistant’s work scope clearly. For example, what tasks will they be responsible for? What’s the expected completion date? What’s the frequency in which they’re going to communicate with you?
These are all important questions that should be answered in your virtual assistant contract. With that said, let’s look at the five essential components of a virtual assistant contract.
The services section will detail the actions that are going to be performed by the consultant for the client. Usually, a section entitled ‘Description of Services’ lays out the specific deliverables that will come from the contract. This section is where the VA can review what you, as the client, have laid out or what the VA is putting together for their work.
The services section should be brief and specific. It should outline what the virtual assistant is expected to do, how often they need to do it, and when the work will be completed.
Scope of Work
The scope of work is a section that details the deliverables mentioned in the services section. This part of the contract will describe the work to be performed and any deadlines or milestones that need to be met.
The scope of work is important because it sets the expectations for both parties and helps avoid misunderstandings. At the same time, it’s important to be realistic about what can be accomplished within the given timeframe.
The term length section will detail the amount of time this agreement will be in effect. This section will also specify the start and end date of the virtual assistant’s services.
It’s important to have a clear start and end date for the virtual assistant’s services so that both parties know when the working relationship begins and ends. This also helps avoid confusion about how long the virtual assistant is expected to work.
Here are some common ways to spell out a VA contract’s term length:
- Project: The virtual assistant’s services will be needed for a specific project with a clear beginning and end date.
- Fixed-term: A fixed-term contract outlines the time the virtual assistant will work. This is common for virtual assistants who are working on an ongoing basis.
- Indefinite: An indefinite virtual assistant contract does not have a set end date. This type of contract is typically used for virtual assistants working on an as-needed basis.
The compensation section will detail how much the virtual assistant will be paid for their services. This section should include the hourly rate or project fee and when and how the virtual assistant will be paid.
It’s important to be clear about compensation so there are no misunderstandings about how much the virtual assistant will be paid. This also helps to avoid any issues with payment if the virtual assistant is not paid on time.
Some important aspects that belong to this section include:
- Hourly rate or project fee: This is how much the virtual assistant will be paid for their services.
- Payment schedule: This is the schedule of when the virtual assistant will be paid. The period could be weekly, bi-weekly (2 payrolls per month), or monthly.
- Payment method: This is how the virtual assistant will be paid. This could be through PayPal, direct deposit, or check.
- Invoicing: This is how the virtual assistant will send their invoices. This could be through email, an online invoicing system, or snail mail.
Tips when Creating a Virtual Assistant Contract
When creating a VA contract, make sure to follow the tips outlined below:
- Keep it simple: A virtual assistant contract doesn’t have to be long or filled with legal jargon. It just needs to be clear, concise, and understandable.
- Be specific: The more specific you are about the virtual assistant’s services, the better. This will help to avoid any misunderstandings about what is expected.
- Set clear expectations: Be clear about what you expect from the virtual assistant and what they can expect from you. Setting clear expectations will prevent confusion or frustration.
- Get it in writing: Always get a virtual assistant contract in writing. This will help protect both parties and ensure everyone is on the same page.
- Have it reviewed: Before you sign a virtual assistant contract, make sure to have it reviewed by a lawyer. This will help to ensure that the contract is legal and binding.
Create Your VA Contract with DATAMYTE
If you want to streamline your VA contract creation and make it twice more effective, you can use DATAMYTE and its ever-reliable Digital Clipboard. The DataMyte Digital Clipboard is a workflow automation software that can also draft business templates such as contracts.
With the DataMyte Digital Clipboard, you can create a virtual assistant contract in minutes! All you need is the information you want to include in the contract. Our easy-to-use drag-and-drop feature will make the entire process a breeze!
Plus, you can save, edit, or share your template to make it convenient for future virtual assistant contracts. So get started today and see how easy it is to create a virtual assistant contract with the DataMyte Digital Clipboard!
Creating a virtual assistant contract—or any other contract, for that matter—can be daunting. But as long as you know what to include and follow the tips in this article, you’ll be well on your way to creating a contract that protects you and your virtual assistant!