What is a Waiver Form: A Complete Guide

What is a Waiver Form A Complete Guide

As a business owner, risks are always associated with any activity. That’s why it’s important to have your participants sign a waiver form before participating in any event. A waiver form releases the business from any liability if someone is injured.

This guide will walk you through the steps of creating a waiver form and explain what needs to be included to be effective. Let’s get started!


What is a Waiver Form?

A waiver form is a type of legal protection businesses use to reduce liability and risk. This agreement between business and customers certifies that both parties know the potential risks. 

Waiver forms serve as a liability assurance for the company, and in most cases, the customer or participant will need to sign the form to move forward. That way, if anything does happen, the business will not be fully responsible for damages. 


Purpose of a Waiver Form

The purpose of a waiver form is to protect businesses against any potential lawsuits that may arise from an injury or damages that occur during an event. By having customers sign a waiver form, businesses can avoid any legal action that might be taken against them. 

In the event of an accident, the waiver form will prove that the customer was aware of the risks and chose to participate anyway. By willingly entering into this type of agreement, the waiver form acts as a certification that both parties are aware of the risks and are willing to accept them.

Once a customer signs a waiver form, they agree not to hold the business legally responsible in the event of an accident or incident.


Who Needs a Waiver Form?

In general, waiver forms are used by businesses offering activities or services with a certain level of risk. For example, waiver forms are commonly used in the following industries:

  • Sports and Fitness
  • Adventure activities
  • Hobbies and clubs
  • Educational programs
  • Medical and health care 


If you offer any service or activity with a risk of injury, you will need to have your customers sign a waiver form. By having a waiver form, you can protect your business if something goes wrong.


Can You Use Google Forms for Waivers?

Yes, you can use Google Forms for waivers. In fact, using an online waiver form can be very beneficial for businesses. This is because online waiver forms are easy to create and can be sent to customers electronically. 

This is a great way to ensure that all customers have signed the waiver form before participating in any event. It also allows businesses to track who has signed the waiver form and when. 

However, for more sophisticated waiver forms, you might want to use software like DATAMYTE’s Digital Clipboard, which can create entire workflows centered around data collection and waiver forms. 


Creating a Waiver Form

Now that we’ve gone over waiver forms and why they’re important, let’s discuss how to create one. When creating a waiver form, there are a few key elements that you will need to include:

  • The name of the business and the event
  • A description of the risks involved in the event
  • A release of liability statement
  • The signature of the customer or participant


Let’s take a closer look at each of these elements in detail. 


Business Name & Event

The name of the business and the event should be clearly stated at the top of the waiver form. This will help customers identify which business they are waiving their rights against. 

Include details such as the company name, address, contact information, branding, and logo. In addition, the event includes the name, date, time, and location. 


Risks Involved

The next section of the waiver form should list all the risks involved in participating in the event. This will help customers understand what they agree to and might be exposed to. 

Some examples of risks that could be included are:

  • Physical injury
  • Emotional distress
  • Illness
  • Loss of life
  • Property damage


Be as specific as possible when listing the risks. This will help customers understand what they are agreeing to and make the waiver form more effective. 


Release of Liability Statement

The release of the liability statement is the most important part of the waiver form. This is where customers agree to waive their rights against the business. 

The release of the liability statement should be clear and easy to understand. It should list the business name, event, and the customer’s agreement to waive their legal rights. 

Here is an example of a release of liability statement:

“I, [customer name], hereby waive any and all legal rights against [business name] and their employees for any injuries or damages that may occur during the [event name] event on [date].”



The customer or participant should sign the waiver form. This will prove that they have read and understand the waiver form. 

The signature can be collected electronically using software like DATAMYTE’s Digital Clipboard. This is a great way to ensure that all customers have signed the waiver form before participating in any event. 

You can create a waiver form to protect your business from liability by including these key elements. Waiver forms are an important part of running a safe and successful event. Be sure to take the time to create a waiver form that meets all of your needs.


Create Waiver Forms With DATAMYTE

Google Forms is fine. But if you want to get more sophisticated with your waiver forms, you might want to use software like DATAMYTE’s Digital Clipboard. Our workflow automation software is the perfect solution for your waiver form needs. 

We’ve got all the tools and features you need to create not just your waiver forms but an entire workflow tailored specifically for this purpose! 

Here’s what the DataMyte Digital Clipboard can do for you: 

  • Create custom waiver form templates
  • Add all the necessary elements to your waiver form
  • Collect signatures electronically  
  • Automate your waiver form workflow 
  • Collect data and generate reports 
  • And so much more! 


If you’re ready to take your waiver forms to the next level, then be sure to check out DATAMYTE. We’ll help you streamline your waiver form workflow and protect your business from liability. Book a demo with us today to learn more!



As simple as it might seem, a waiver form is a legal document that will play a key part in protecting your business from liabilities such as legal action in the event of an accident. That’s why learning how to create one for your business is so important. Use everything we’ve discussed in this guide, and you’ll be on your way to creating an entire system to help you manage waiver forms like a pro!

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