Last Updated on May 15, 2023 by Ossian Muscad
Managing and inspecting a property can be overwhelming for any property manager. With so many tasks to keep track of, it’s easy to become overwhelmed and miss important details. That’s where property inspection apps come in! Property inspection apps are designed to help you manage your properties more efficiently by providing an organized platform to easily inspect commercial properties. This guide will discuss the features, benefits, and best practices when using a property inspection app.
What is a Property Inspection App?
Property inspection apps are designed to provide an organized platform for property managers and inspectors to quickly review a commercial property. These apps help you stay on top of your tasks by organizing the inspection process, making it easier to find any discrepancies or issues that must be addressed.
With a property inspection app, you can easily review the condition of any commercial building and its components. This process helps you identify potential risks or hazards that must be addressed quickly and efficiently. You can also take note of any repairs or maintenance required, as well as check for safety compliance.
Benefits of Using a Property Inspection App
Property inspection apps are becoming popular among property managers, landlords, and tenants. Here are some of the benefits of using property inspection apps:
Time-Saving
By utilizing property inspection apps, you can save time compared to traditional paper-based methods. You can conduct inspections more quickly, create reports instantly, and store all your data in one place.
Better Accuracy
With property inspection apps, you can be more accurate in your inspections. You can take photos and videos to provide evidence of damages and make notes to ensure nothing is missed during the inspection.
Cost-Effective
Using property inspection apps is a cost-effective solution for property managers and landlords. You no longer need to spend money on printing paper forms or hiring additional staff to help with data entry.
Improved Communication
It allows better communication between property managers, landlords, and tenants. You can share inspection reports and photos with tenants, providing them with transparency and a clear understanding of the condition of the property.
Mobile Access
With property inspection apps, you can access your inspection reports from anywhere, at any time, as long as you have an internet connection. This makes it easier to manage your properties remotely and keep track of your inspections.
Increased Efficiency
Finally, property inspection apps can help you increase efficiency and productivity. You can automate tasks such as scheduling inspections, sending reminders, and generating reports, freeing up your time for other essential tasks.
Notable Features of a Property Inspection App
Property inspection apps come in different shapes and sizes—all of which sporting a variety of capabilities. However, they will always have the following key features:
When considering using a property inspection app, you should look for features that make it effective and efficient. Here are some notable features to look for in a property inspection app:
- Customizable Templates: A good property inspection app should have customizable templates that allow you to tailor the inspection form to your specific needs. This ensures you can capture all the necessary information during the inspection process.
- Photo and Video Capture: Photo and video capture are essential features of a property inspection app. This lets you capture visual evidence of any damages or issues identified during the inspection. It also helps to provide transparency to tenants and landlords.
- Automated Reminder: Automated reminders help to ensure that inspections are conducted on time, reducing the likelihood of missed inspections. This feature can also remind tenants to prepare their units for inspection, making the process more efficient.
- Cloud-Based Storage: Cloud-based storage allows you to access inspection reports from anywhere, at any time, as long as you have an internet connection. This feature also increases data security, as reports are stored securely in the cloud.
- Electronic Signatures: Electronic signatures make signing off on inspection reports easier, reducing the need for physical paperwork. This feature also saves time and eliminates the need for scanning or emailing signed documents.
- Data Analysis and Reporting: A good property inspection app should offer data analysis and reporting capabilities. This feature allows you to identify patterns and trends in inspection reports, enabling you to make informed decisions about property maintenance and repairs.
- Mobile Compatibility: The app should be compatible with mobile devices like smartphones and tablets. This allows you to complete inspections on the go and access reports from anywhere. It also makes the app more user-friendly and accessible.
Create a Property Inspection App Using a Low-code Platform
It is a significant investment. But what if you can create a custom app without hiring a developer? You can easily create an app to fit your needs with a low-code platform. Low-code platforms allow you to quickly build custom applications with drag-and-drop features and customizable templates—eliminating the need for coding.
Low-code platforms are cost-effective and easy to use, making them an excellent choice for businesses looking to create their property inspection app. Plus, they come with cloud-based hosting and support, so you won’t have to worry about installing or maintaining the app.
Why Use DATAMYTE?
DATAMYTE is a quality management platform with low-code capabilities. The DataMyte Digital Clipboard is a low-code workflow automation software that comes with a built-in checklist and smart form builder. This feature and its drag-and-drop interface allow you to create any checklist and form template you need—including property inspection forms.
To create a checklist or form template using DATAMYTE, follow these steps:
- Log in to DATAMYTE and navigate to the ‘Checklist’ module.
- Click “Create Checklist” to create a new checklist or form template.
- Add a Title to the checklist or form template; select the category in which it belongs.
- Click “Add Item” to add items to the checklist or form template.
- Add appropriate descriptions to each item, the type of answer it requires, and other relevant specifications, such as reference documents, acceptance criteria, or potential limits.
- Assign the personnel responsible for completing the checklist.
- Indicate any required approvals from other relevant personnel, such as supervisors or quality assurance managers.
- Save your checklist; it will now be available on any device. You can also print a physical copy of your checklist.
DATAMYTE also lets you conduct layered process audits, a systematic review of critical process steps. This auditing method focuses on the areas with the highest risk of failure or non-compliance. By conducting LPA using DATAMYTE, you can effectively identify and correct defects before they escalate.
With DATAMYTE, you have the perfect solution for creating and implementing property inspection forms. Book a demo today to learn how DATAMYTE can help manage your property inspections.
Conclusion
As someone responsible for managing and inspecting a property, you need an app to help you efficiently manage it. Property inspection apps provide the tools to perform inspections, track findings, and submit reports—all from the convenience of a mobile device. So go ahead and find the perfect inspection app for your needs. And if you’re looking to create one custom-built for your specific needs, consider using a low-code platform like DATAMYTE.
