What is a Quality Plan Template, and How to Create One?

This article will discuss what a quality plan is, why it's relevant, and how to create one. Read here to learn more!

When seeking a contract manufacturer, most companies look at quality and cost. The reasons are pretty apparent. If the product your business is selling doesn’t meet industry-standard consumer quality, it is doomed to fail. That’s why every product development project nowadays has a quality plan. Whether it’s a new product or key changes to an existing one, manufacturers have or should have it in place.

This article will discuss a quality plan, why it’s relevant, and how to create one.


What is a Quality Plan?

The American Society for Quality (ASQ) defines a quality plan as “a document that describes the quality practices, resources, and activities relevant to the production of a product or service.” In other words, it’s a detailed description of how you will ensure your product meets all the requirements before reaching your customer.

A quality plan should answer these questions:

  • Who is responsible for quality?
  • What resources are required for quality?
  • What methods will be used to achieve quality?
  • When will quality be verified?
  • How will quality be monitored?
  • What records need to be kept?


A quality plan is important because it sets the expectations for quality and creates a common understanding of what needs to be done to meet those expectations. It also provides a framework for measuring progress and meeting quality standards.


The Importance of Quality Planning

Quality planning is a highly effective method of ensuring your products meet customer expectations. It also helps create consistency throughout the production process, reducing time spent on rework and waste.

Quality planning is important for success in any product development project because it allows companies to:

Ensure Customer Satisfaction

Quality planning plays a crucial role in ensuring customer satisfaction. By setting clear quality expectations and measures, manufacturers can consistently deliver products that meet or even exceed customer expectations. This leads to enhanced customer satisfaction, fostering trust and loyalty.

Prevent and Control Defects

Quality planning is also essential in preventing defects. Identifying potential issues in the production process early on allows manufacturers to address them before they become problematic. This can lead to significant cost savings, as it’s generally cheaper to prevent defects than to correct them after the fact.

Comply with Regulations

Furthermore, a well-devised quality plan can help ensure industry regulations and standards compliance. Manufacturers often operate in highly regulated environments, and a quality plan can provide a roadmap to maintain compliance by outlining the processes and procedures to adhere to these regulations.

Get a Competitive Advantage

Lastly, having a solid quality plan often provides a competitive advantage. It demonstrates to customers and potential business partners that your company is committed to delivering high-quality products, which can set you apart from competitors.

Quality Planning Best Practices

Creating an effective quality plan involves adopting several best practices. Here are five essential ones to bear in mind:

Define Quality Objectives Clearly

Every quality plan begins with a clear definition of quality objectives. These should spell out what ‘quality’ means for the product or service, including specific parameters or standards the product must meet.

Identify Key Processes and Risks

Identify the key processes that contribute to the quality of the final product. This includes both production processes and management processes. Also, identify the potential risks in each process and create a plan to mitigate these risks.

Develop a Quality Assurance Process

Quality assurance is an integral part of a quality plan. It involves setting up processes to ensure quality objectives are met during production. This includes regular inspections and tests of the product and reviews of the processes themselves.

Set Up a Quality Control System

In addition to quality assurance, a quality control system is also necessary. This system monitors the product and process, identifies deviations from the desired quality, and takes corrective action when necessary.

Continual Improvement

Finally, a quality plan should include a process for continual improvement. This involves regularly reviewing the quality plan and product quality and making adjustments as necessary to improve quality.

A quality plan is not set in stone. It should be a living document that evolves along with your business and your customers’ needs.


What To Include in Your Quality Plan?

Before creating your quality plan, let’s discuss what should be included.

  • Quality objectives: what are your goals for the product or service?
  • Quality policy: what is your company’s stance on quality?
  • Quality standards: what requirements must be met?
  • Quality procedures: how will you achieve the required standards?
  • Quality tools and techniques: which methods will you use to monitor quality?
  • Quality Assurance: how will you ensure that the quality plan is followed?
  • Quality Control: what steps will you take to correct any issues?
  • Continuous improvement: how will you make sure that quality keeps getting better?


Creating Your Quality Plan

Now that we know what must be included in a quality plan let’s discuss creating one. Follow the comprehensive step-by-step guide below to ensure it is complete and effective.

Step 1: Define the Scope of the Plan

Defining the project’s scope is the first step in creating a quality plan. This includes identifying the product or service, determining who will be responsible for the quality, and setting goals for quality.

Step 2: Draft a Quality Policy Statement

The next step is to draft a quality policy statement. This should be a clear statement reflecting your company’s commitment to quality. It should be approved by management and made available to all employees.

Step 3: Identify the Standards that Must be Met

This step will identify the standards that must be met for the product or service to be considered high quality. As a result, these could be industry-specific standards, company-specific standards, or general quality standards.

Step 4: Create Quality Procedures

The fourth step is to create quality procedures. This includes specifying how quality will be achieved and monitored. Ensuring that all employees are familiar with the procedures and understand their role in meeting quality objectives is essential.

Step 5: Implement Quality Tools and Techniques

In this step, you will implement quality tools and techniques. This includes selecting methods to monitor quality, such as sampling plans, inspections, and statistical process control.

Step 6: Assign Quality Responsibilities

The next step is to assign quality responsibilities. This includes identifying who will be responsible for quality assurance, quality control, and continuous improvement. It’s essential to ensure everyone understands their role in meeting quality objectives.

Step 7: Set Up a Quality Monitoring System

The seventh step is to set up a quality monitoring system. This includes specifying how quality will be monitored and what records must be kept. Ensuring the system is effective and efficient to avoid issues is essential.

Step 8: Implement Continuous Improvement Plans

The final step is to implement continuous improvement plans. This includes identifying ways to improve quality and putting those plans into action. It’s essential to ensure that quality keeps getting better over time so that you can stay ahead of the competition.

By following these steps, you can create a comprehensive quality plan that will help your business meet its quality objectives. Remember, it is essential for any business and should be given the attention it deserves. But, If you take the time to create it, you’ll be sure to see the benefits of increased customer satisfaction and improved bottom-line results.


Create a Quality Plan Template Using a Low-code Platform

Now that you know how to create a quality plan, you may be wondering how to make it easier and more efficient. One way is to use a low-code platform like DATAMYTE. With DATAMYTE, you can quickly create a template for your quality plan that will capture the information needed to ensure high-quality products or services.

DATAMYTE also makes it to store and manage documents, track progress, notify stakeholders, and more. Plus, you can use the platform to design custom forms that will capture the details of your quality plan. This makes ensuring that all aspects are covered, and standards are met even easier.

In summary, a quality plan is an essential document for any business. It sets expectations and creates a common understanding of how quality should be achieved. With the right tools, such as DATAMYTE, you can create an effective and efficient template that will make ensuring high-quality products or services more accessible. By following this comprehensive guide, you can rest assured that your business meets its quality objectives.



DATAMYTE is a quality management platform with low-code capabilities. The DataMyte Digital Clipboard, in particular, is a low-code workflow automation software that features a checklist and smart form builder. This tool lets you create a comprehensive quality plan template to use and share with your team.

To create a checklist or form template using DATAMYTE, follow these steps:

  1. Log in to the DATAMYTE software and navigate to the ‘Checklist’ module.
  2. Click “Create Checklist.”
  3. Add a title to your checklist or template; select the category where it belongs.
  4. Start adding items to the checklist or template by clicking “Add Item.”
  5. Define the description of each item, what type of answer it requires, and other relevant specifications (e.g., reference documents, acceptance criteria, limits).
  6. Assign a team member responsible for inspecting using the checklist or template.
  7. Add signature fields for approvals (e.g., supervisors, quality assurance personnel).
  8. Save the checklist or template—you can now access it anywhere, and it will be available on any device.


DATAMYTE also lets you conduct layered process audits, a high-frequency evaluation of critical process steps, focusing on areas with the highest failure risk or non-compliance. Conducting LPA with DATAMYTE lets you effectively identify and correct potential defects before they become major quality issues.

With DATAMYTE, you have an all-in-one solution for creating and implementing quality plan templates. Book a demo now to learn how DATAMYTE can help you create a comprehensive plan to ensure the highest quality standards.



A well-defined quality plan is vital for any business striving to deliver high-quality products or services. It sets the stage for defining, measuring, and achieving quality.

Utilizing a low-code platform like DATAMYTE simplifies creating a comprehensive quality plan, ensuring that all quality aspects are meticulously tracked and continuously improved. Remember, quality is not a one-time achievement but an ongoing commitment to exceed customer expectations and stay ahead of the competition.



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