What is Safety 5S: Everything You Need To Know About Implementing A 5S System In The Workplace

What is Safety 5S Everything You Need To Know About Implementing A 5S System In The Workplace

Last Updated on July 27, 2022 by Ossian Muscad

Waste, inefficiency, and inconsistency are some of the many productivity killers disrupting businesses today. Fortunately, these are also what 5S aims to eliminate. 5S is a comprehensive system for reducing waste and optimizing productivity through maintaining an orderly workplace and using visual cues to achieve more consistent operational results. Implementing this method will “clean up” and organize your workplace to make it more efficient and effective. Since most organizations implement the first lean method, you must be aware of the 5S principles and how to implement them in your workplace properly. So what exactly are the safety 5S principles? Read on to find out!


What is 5S?

5S, or Safety 5S, is a systematic and disciplined approach to maintaining a clean and orderly workplace. It is based on five Japanese words: Seiri (整理), Seiton (整頓), Seiso (清掃), Seiketsu (清潔), and Shitsuke (躾). 

The 5S philosophy is simple:

  • If you can’t find it, you can’t use it.
  • If you can’t use it, you can’t maintain it.
  • If you can’t maintain it, you’ll have to replace it.


The 5S approach applies to any workplace, office, factory, or hospital. This methodology has been proven effective in reducing waste, improving safety, and increasing productivity.


Brief History of 5S

5S began its roots in the Toyota Production System (TPS), with the manufacturing method originating from leaders at the Toyota Motor Company in the early to the mid-20th century. Known as “Lean manufacturing” in the West, this system aims to increase the customer value of products or services. 

The 5S approach was first developed and implemented at Toyota in the 1950s to improve efficiency and quality control. The concept quickly spread throughout Japan and eventually made its way to the United States in the 1980s.

Since then, 5S has been adopted by businesses and organizations worldwide as an essential tool for continuous improvement. 


The 5S Principles

Now that you know what 5S is, let’s take a closer look at each of the principles:



The first step in 5S is  Seiri (整理), which involves sorting through all the items in your workplace and eliminate anything that is not essential. This could include broken, unused, or no longer needed items. Getting rid of these items will help to reduce clutter and make it easier to find what you need.


Set in Order

The second step is Seiton (整頓), which involves organizing the remaining items, making them easy to find and use. This could involve labeling items, putting them in designated areas, or creating a system to track them. 



The third step is Seiso (清掃), which is all about cleaning your workplace regularly. This will help to prevent dirt and debris from build-up, which can lead to safety hazards and decreased productivity.



The fourth step is Seiketsu (清潔), which involves establishing standard procedures for 5S in your workplace. This could involve creating checklists, setting up schedules, or training employees on the 5S principles. 



The fifth step is Shitsuke (躾), which is to sustain the 5S principles in your workplace. This means making 5S a part of your daily routine and ensuring that employees are following the procedures that have been established.


How to Implement 5S in the Workplace

Now that you know what 5S is and why it’s important, it’s time to learn how to implement safety 5S in the workplace properly. Here are five essential steps to get started:


Step 1: Assess the Current Situation

The first step is to look at your workplace and identify any areas that could benefit from safety 5S. This could involve anything from cluttered desktops to inefficient workflows. 

Once you’ve identified these areas, you can begin to develop a plan for implementing 5S.


Step 2: Develop a Plan

The second step is to develop a plan for implementing 5S in your workplace. This should include an overview of the 5S principles and specific goals and objectives for your organization.

Additionally, it’s important to create a timeline for 5S implementation and identify who will be responsible for each task.


Step 3: Implement 5S

The third step is to begin implementing 5S in your workplace. This will involve sorting items, setting up systems, and establishing procedures. 

You’ll also need to train employees on the 5S principles and ensure they follow the new procedures.


Step 4: Evaluate Progress

The fourth step is periodically evaluating the progress of 5S implementation in your workplace. This will help you to identify any areas that need improvement and make necessary adjustments to your plan. 


Step 5: Sustain 5S

The fifth and final step is to sustain 5S in your workplace. This means making 5S a part of your daily routine and ensuring that employees are following the procedures that have been established. 

Review the 5S principles periodically and ensure they are properly followed.

By following these five steps, you can successfully implement 5S in your workplace and reap its many benefits. Remember, 5S is not a one-time event; it’s a continuous journey that will help you to improve your workplace continuously.


Implement 5S System with DATAMYTE

If you want to implement Safety 5S in your workplace, it’s important to use the ideal digital platform to make it happen. With DATAMYTE and its Digital Clipboard, you’ll be able to create a comprehensive workflow centered around 5S implementation so that you can execute it to whatever area of your business perfectly. 

The DataMyte Digital Clipboard is a workflow automation software capable of creating workflows of any complexity that could also feature 5S. It’s an ideal tool for 5S because it allows you to create a workflow for this system, track every aspect of the 5S process and ensure that it follows correctly.

Additionally, the DataMyte Digital Clipboard can be used to create digital checklists for conducting 5S audits. Simply add all of the 5S audit criteria to the checklist using our drag-and-drop interface, and you’re ready to go.

If you’re looking to implement 5S into your business operations, make sure to create a workflow for it using the DataMyte Digital Clipboard. Then, book a demo with us today to learn more about how our software can help you make 5S a success in your workplace.



By following the tips in this blog post, you will be well on successfully implementing 5S in your workplace. Remember that 5S is a journey, not a destination, so don’t hesitate to get started today and see the difference 5S can make in your organization. Good luck!



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